The Alliance's boardrooms in downtown Vancouver are available for rent for meetings, receptions, readings, workshops, rehearsals, and events.


Our boardrooms are located on the ground floor at our offices at 100-938 Howe Street, a short walk from the Canada Line, Expo Line Skytrain and Granville Street buses. Please note that our offices have no designated parking; street parking is available on Howe Street and nearby.

LARGE BOARDROOM FEATURES

  • 28.5’ x 20’ x 8’ high
  • Multi-purpose room seats 25-30 people conference-style, 40 people theatre-style, and 50 for stand-up receptions
  • 24 rolling, nesting armchairs and 50 folding chairs 
  • 12 rolling, nesting tables (24” x 72”)
  • Wireless internet connection 
  • Projection screen 
  • Flip-chart easels (no paper or pens provided)
  • Small fridge
  • Fans  
  • Rolling coat rack

Conference Room Features

  • 33.5' x 11' x 8' high
  • Conference table seats up to 10
  • 5 large leather rolling boardroom chairs, 5 regular rolling armchairs
  • Wireless internet connection
  • Projection screen 
  • Flip-chart easels (no paper or pens provided) 
  • Small fridge
  • Fans

 

The lobby, boardrooms, and washrooms are wheelchair-accessible. Kitchen access is also available, but is not wheelchair-accessible. The boardrooms have no windows.


AVAILABILITY

Bookings are on a first-come, first-served basis. Space may be booked up to three months in advance. 

Rentals are available during the day, on weeknights, weekends and statutory holidays (with the exception of a two-week Christmas break). Usage restrictions may apply during office hours.

Alliance staff are not always present during rental hours. Boardroom renters may be responsible for opening and closing the facility as well as the security of the space, as per the Boardroom Procedures document. Renters will be provided with security and procedures orientation in advance of their boardroom booking. 

Bookings are not considered final and confirmed until payment is received. 

Please call or email to check availability. 


USAGE

Boardroom usage must comply with the Alliance’s lease. Special Occasion Licensing and proof of your event insurance are required if alcohol is being served.


Room rental Fees

A minimum two-hour booking period applies to all room rentals. All rental fees are subject to GST.

Alliance Members

  • $10/hour
  • $20/hour for activities for which a fee has been charged (e.g. workshops and seminars)

Non-Members

  • $25/hour during Alliance office hours (9 a.m. to 5 p.m.)
  • $35/hour after office hours (weeknights and weekends)

PAYMENT OPTIONS

  • Cash (in person only)
  • Cheque: made payable to Alliance for Arts + Culture
  • VISA, MasterCard, or American Express

CANCELLATION POLICY

14 days' notice is required for any cancellations, otherwise full contract rental fees will be charged.

A/V RENTALS

The following audio-visual equipment can be rented as part of your boardroom booking for an added fee of $25:

  • Computer data projector (with adaptors for both PC and Mac) 
  • TV / VCR / DVD player

Video Conferencing

Our video conferencing suite will be available for your meetings starting later in 2016; pricing to be confirmed. Contact us for more information. 

A/V Rental Guidelines

Equipment must be requested in advance on the Boardroom Rental Agreement. It is the renter's responsibility to ensure that equipment brought in (laptop, etc.) is compatible with our equipment and hook-up capabilities. 
 

 


BOOKING INQUIRIES

Taylor Basso
Administrative + Communications Assistant
604 681 3535 (201)