Events Coordinator


Gabriola Arts Council


Oct. 20, 2016

Organization Description: 

The Gabriola Arts Council is an established and respected organization. We value and encourage community engagement, while fostering connections between and within community organizations. We host three annual art events—Isle of the Arts Festival, Gabriola Theatre Festival, and Thanksgiving Tour and Festival—while managing our year-round Healing Power of Arts program. We run arts-related programs in our elementary school, and collaborate regularly with local non-profits and community groups. We have collaborated in or contributed to the creation of other arts-related events throughout the years such as the Gabriola Poetry Festival, musical performances and concerts, workshops and other educational forums. The Council provides funding and fundraising opportunities for the Gabriola Elementary School’s art and music programs, and to individual artists and arts events on the island.


Job Description: 

Under the supervision of GAC’s Events Manager, the 20th Anniversary Events Coordinator will coordinate and collaborate with a variety of community groups and individuals to organize “A Year of Arts & Culture” in celebration of the Gabriola Arts Council’s 20th anniversary. The Coordinator will be responsible for the conception, planning, and implementation of new events, programs, and festival initiatives while also planning anniversary-related programming for GAC’s existing events and programs. Elements will include cultural events, workshops, performances, art and historical exhibits, public talks, festivals, and more.

This is a full-time, one-year position.


In partnership with the GAC Events Manager, the Events Coordinator will:

  • Conceive a year of new arts festivals, programming, and events, and develop an operational plan for each, including timeline, budget, marketing plan, etc.
  • Source and book artistic acts.
  • Prepare, review and follow up on all legal arrangements, including performer contracts, liquor licenses, partnership agreements, etc.
  • Liaise effectively with artists, theatre groups, performers, sponsors, and supporters, ensuring a successful, satisfying experience for all participants and audience members.
  • Recruit, coordinate, and manage a team of volunteers.
  • Market and promote events and activities, including writing material for brochures, print ads, posters, press releases, website upgrades and updates, etc.
  • Manage social media marketing and communications, including oversight of event social media accounts and the development of new marketing and multimedia platforms.


  • Proven interpersonal and organizational communication skills, both verbal and written, including strong and creative copywriting skills.
  • Ability to work both independently and as part of a team.
  • Ability to prioritize, to manage multiple tasks and schedules, to work to deadlines, and to stay focused under pressure.
  • Ability to coordinate, lead, and manage a team of volunteers and other workers;
  • Experience with a variety of computer functions and applications, including word processing, spreadsheets, databases, websites, and social media.
  • Interest in, engagement with, and understanding of art, craft, theatre, and performance environments an asset.
  • Event planning and/or coordinating experience is an asset.
  • Demonstrated commitment to the goals and mandate of GAC, especially to the goal of contributing to a creative, collaborative, engaged, and healthy community.
  • A reliable self-starter who is collaborative, enthusiastic, and comfortable working on multiple projects concurrently, both independently and as part of a team.

How to Apply: 

Email a cover letter and resume to Michelle at

Contact Name: Michelle Benjamin
Contact Email:
Contact Phone: (250) 247-7409

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