Capacity Planner


Heritage BC


Nov. 18, 2016


Job Description:

Heritage BC is a charitable not-for-profit supporting heritage conservation across British Columbia through education, training and skills development, capacity building in heritage planning and funding through the Heritage Legacy Fund. We are passionate about building links between heritage conservation and tourism, economic and environmental sustainability, community pride and an appreciation of our common history.



Educational Programs

  • Research, design and implement training programs and heritage conservation and education offerings for a number of different audiences based on market needs
  • Develop and implement annual Heritage BC program evaluations
  • Apply for professional development credits from AIBC and PIBC for training programs
  • Partner with other organizations and existing delivery agents (Vancouver Heritage Foundation, UVic Cultural Resource Management, etc.) to maximize heritage education opportunities Community Development
  • Develop, promote and implement a local government engagement plan including values based community heritage education packages
  • Provide advice to local communities on the full range of local government heritage planning issues, such as heritage alteration permit review processes, community heritage registers and heritage designation
  • Support community advocacy needs as required
  • Set up and maintain systems to identify outreach provided in various geographic regions of B.C.
  • Ensure Heritage BC is supporting and advancing the Provincial Heritage Strategy
  • Stay apprised of provincial, national and international heritage challenges and changes in legislation
  • Understand and work collaboratively to problem solve challenges like building codes, municipal registrations, etc.  

Financial Review
monthly program financial reports compared to program budgets


  • Assist ED in research and development of potential funders and partners.
  • Assist with developing grant applications and fee for service proposals and be the lead on reporting to funders/donors on specific projects related to your programs


  • Write articles for publications including Annual Report and annual State of Heritage in B.C. Report, contribute to regular Heritage BC electronic newsletters, website, Facebook and other online social networking.  
  • Write a regular blog post.
  • Develop online interactive networking opportunities including electronic message boards and online libraries.
  • Contribute to other communications tools including promotional posters, organizational website, and media releases

Conference & Event Management
Annual Conference: work with conference committee, board and other staff on educational content and program development. Seek professional development credits for conference content. Liaise with conference presenters. Contribute to conference logistical planning and promotion     
Awards: Develop call for nominations for annual Awards Program. Monitor incoming awards submissions, review and recommend to the nominations committee for jury. Develop power point presentation for Awards Program. Assist with event management of Awards Gala
Heritage Week: Work with communications staff to develop annual Heritage Week poster and distribute to mailing list. Develop and deliver programming around annual Heritage Week theme Heritage
Legacy Fund Grant Program: Review and revise guidelines and application process as necessary. Work with Office Administrator to:

  • Maintain complete records of grants and related business
  • Prepare regular summary reports for ED as requested
  • Update and maintain Grant Award Agreements and Agency Agreements of successful applicants
  • Prepare, record and track grant payments and outstanding agreements
  • Monitor and report on funded projects
  • Prepare reports for grants committee and board meetings
  • Coordinate and attend Heritage Legacy Community Grant meetings and other meetings as required
  • Prepare and distribute press releases on successful grant applicants
  • Develop and implement criteria for annual program review Fee for Service Contracts
  • Solicit fee for service contracts, implement and report on all fee for service work as outlined in fee for service proposals/contracts

Board and Committee Support:

  • Prepare program reports for Board meetings
  • Assist in developing agendas and packages for relevant committee meetings
  • Produce other program reports as necessary

Other: Perform other tasks as required by the ED


The role of the Capacity Planner includes offering heritage planning services and support to local governments in British Columbia, developing heritage skills training and education programs for our members and the general public, as well as managing the annual Awards program and Conference. The Capacity Planner will report directly to the Executive Director (ED) and will work in partnership with the ED to implement business development strategies particularly in regards to education offerings, conference planning and relationship development. The Capacity Planner will act as the lead organizer for the Heritage Legacy Fund granting program and coordinate the decision making process with the Executive Director and a committee of volunteer advisors. We are looking for a candidate with strong leadership and communication skills, who is comfortable and competent in public speaking and community facilitation, and thrives in a team work environment. Preference will be given to Applicants with strong knowledge and/or experience in the heritage field, in report writing, and in conducting research on heritage buildings, preferably with an education from a recognized Urban Planning, Architecture, Heritage Planning or History program. Posting end: until filled.

How to Apply:

Please send your cover letter and resume to and put in the subject line “Heritage BC Capacity Planner Application”. Applications will only be accepted by email. Only PDF documents will be accepted. No phone calls please. The Search Committee appreciates your interest in this position but only the candidates selected for an interview will be contacted. All applications will be treated in confidence.


$48,000 plus benefits

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