Controller

Organization: 

Coastal Jazz and Blues Society

Deadline: 

Until filled

Organization Description: 

The story of Coastal Jazz and Blues Society is the story of determination, passion, idealism, community, and of course, music. Founded in 1985 and incorporated in 1986 as a community-based, not-for-profit, charitable arts organization located in Vancouver, BC, the Society from the very beginning has worked diligently to establish Vancouver as a centre for the creation and exchange of sounds and ideas between the local, national and international music communities.

Our mission is to not only increase the appreciation of the music, but to strengthen the arts community by developing special projects, artistic exchanges, partnerships, educational initiatives, community programs, and collaborations that further the art form. Our vision encompasses a wide spectrum of jazz, blues, world, creative, and improvised music, including evolving forms of jazz and the technologies and media that influence jazz as an art form.

Today, the Society ranks as BC’s largest music presenter producing the annual TD Vancouver International Jazz Festival, the Music Series at the Winterruption Festival on Granville Island, the Bright Moments Series, Cellar Jazz Series and several year-round concerts. Along with music presentation, the Society also has a long standing commitment to music education, presenting the TD High School Jazz Intensive Program exclusively for high school students, the Sounds of Youth performance stage, regular workshops by local visiting international artists, children’s music programs, and more.

Website: 

www.coastaljazz.ca

Job Description: 

Reporting to the Executive Director, the Controller provides a full suite of financial management support to the organization. The Controller supervises the finance unit, and acts as the primary financial officer for the Society. The Controller supports the ED and Society Directors on all strategic and tactical matters as they relate to budget management, cost benefit analysis, forecasting needs and the management of financial reporting to funding bodies, as well as executing day-to-day requirements including payroll and bookkeeping functions.

Responsibilities: 

• Oversee the drafting and ongoing maintenance of master and project budgets
• Ensure controls are installed and that substantiating documentation is approved and available such that Society activities may pass annual audits
• Provide the ED with an operating budget. Work with management to ensure programmatic success through cost analysis support, and compliance with all contractual and programmatic requirements. 
• Develop and maintain systems of internal controls to safeguard financial assets of the organization and oversee financial aspects, including CADAC, of project and operating grants, awards and programs. Oversee the activities of independent auditors
• Ensure adequate cash flow to meet the organization's needs; oversee Accounts Payable and Accounts Receivable, and act as principal liaison with Vancity, the Society’s business bank, and TD Waterhouse
• Financial officer for the Society’s Coastal Foundation for the Performing Arts
• Management of tax receipting and reporting for financial gifts to the organization
• Handling of tax withholding and CRA reporting for artists, and artist payroll management
• Analyze and articulate priority of cash flow, cost controls and expenses
• Ensure records systems are maintained in accordance with generally accepted accounting standards.
• Develop tools and systems to provide critical financial and operational information to the ED and Board of Directors and make actionable recommendations on both strategy and operations.
• Approve and coordinate changes and improvements in automated financial and management information systems for the Society.
• Ensure compliance with local, provincial and federal government and arts council reporting requirements.
• Interact with other managers to provide consultative support to planning initiatives through financial and management information analyses, reports and recommendations.
• Establish and maintain appropriate internal controls and safeguards and ensure that good financial governance is maintained including monitoring the performance of monthly financial controls and compliance against policies and procedures.
• Manage bookkeeping functions

Qualifications: 

ROLE REQUIREMENTS
• Knowledge of Canadian Accounting Standards for Not-for-Profits, and Accounting standards for Private Enterprises, as per CPA handbook guidelines
• Laws, regulations, and rules governing work requirements in Canada and BC
• Knowledge of resources of public and private social service and related agencies.
• General office software, particularly the Microsoft Office Suite, and Sage/Simply Accounting software
• Recognize and be responsive to the needs of all clients of the organization, including funding organizations, the Board of Directors, local community advocates, participants, and employers
• Supervise any required contract staff in the finance area if and when required

EDUCATION, EXPERIENCE AND/OR CREDENTIALS
• Completion of a bachelor's degree at an accredited college or university or equivalent work experience
• Professional accounting designation
• Experience at the Controller or Finance Manager level.
• Five years of financial experience and management experience with day-to-day financial operations of not for profit organizations
• Entertainment industry experience a definite asset

PERSONAL ATTRIBUTES
• Excellent organizational skills with the ability to effectively manage time, priorities and multiple tasks.
• Strong analytical skills and attention to detail.
• Well-developed interpersonal, verbal and written communication skills.
• Ability to drive team in prioritizing cash flow and cash management.
• Effective decision-making and problem-solving capabilities.
• Strong initiative, enthusiasm, drive and commitment.

WORKING ENVIRONMENT
• Fast paced, collaborative, entrepreneurial team-based environment
• Ability to work flexible hours when needed to meet deadlines.

How to Apply: 

Please send your resume and cover letter to careers@coastaljazz.ca with the subject line Controller Position

Remuneration: 

Salary and benefits package commensurate with experience

Contact Name: Mike Forrester
Contact Email: careers@coastaljazz.ca

 

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