Gallery Rental & Event Assistant


Vancouver Art Gallery


Sep. 22, 2017

Organization Description:


Founded in 1931, the Vancouver Art Gallery is recognized as one of Canada’s most respected and exciting visual art institutions. As the largest public art museum in Western Canada, the Gallery has experienced unprecedented growth in the last decade in its artistic and educational programs, as well as in its organizational capacity. Through groundbreaking exhibitions, an emphasis on advancing scholarship through major publications, and an increasingly dynamic collection, the Gallery continues to significantly raise Vancouver’s profile within international cultural communities.

Outstanding historical presentations have become a Gallery hallmark, ensuring that visitors have access to some of the world’s most important historical art collections, with such highlights as:

  • Vermeer, Rembrandt and the Golden Age of Dutch Art: Masterpieces from the Rijksmuseum
  • Leonardo da Vinci: The Mechanics of Man
  • The Colour of My Dreams: The Surrealist Revolution in Art
  • The Forbidden City: Inside the Court of China’s Emperors

Ambitious contemporary exhibitions featuring the work of British Columbia artists have included those for Douglas Coupland, Stan Douglas, Geoffrey Farmer, Rodney Graham, Brian Jungen, Ken Lum, Liz Magor, Marianne Nicolson, Jeff Wall and Ian Wallace, among many others.

These are offered in a wider programmatic context that includes the important work of international artists such as Yang Fudong, Andreas Gursky, Martin Honert, William Kentridge, Kimsooja, Kerry James Marshall, Huang Yong Ping and Fiona Tan.

As well, major thematic exhibitions are undertaken that comprehensively explore visual culture, including architecture and design. Examples of these include:

  • Massive Change: The Future of Global Design
  • KRAZY! The Delirious World of Anime + Comics + Video Games + Art
  • Art Spiegelman. CO-MIX: A Retrospective of Comics, Graphics and Scraps 
  • Grand Hotel: Redesigning Modern Life

In the past two decades, the Gallery has welcomed nearly 4.5 million visitors, including approximately 36,000 members annually. Beyond British Columbia, the Gallery draws significant tourist audiences from across North America, Europe and Asia. Our collection, representing the most comprehensive resource for visual culture in British Columbia, now numbers over 11,715 works.


Job Description: 

Reporting to the Manager Gallery Events the incumbent promotes and sells the Gallery as a venue for events, and working with the Manager Gallery Events, establishes budget goals for facility rental program and growth and recommends achievable targets.


Acts as the Gallery’s facility rentals representative and provides information to potential clients regarding building rental facilities specifications, capabilities, availabilities, rental rates, etc. In consultation with the Manager Gallery Events negotiates rental contracts with both clients and gallery staff; identifies areas of possible accommodation and modifications to the Gallery’s daily operations for rentals and negotiates same to ensure as little disruption to operations as possible. Performs all administrative duties related to rentals including reviewing contracts with clients to ensure mutual obligations and Gallery usage guidelines are understood. Coordinates with internal staff for in-house services and scheduling as required with Event Liaisons, Gallery Operations Staff/Services, Security, Preparation, coat check, Janitorial, etc. Assists as required, with larger Gallery fundraising and programming events. Performs a variety of related support tasks in relation to the foregoing activities.


Business Diploma plus a minimum of 2 years’ experience in the field of event or facility management or Hotel Sales and Management. Direct experience in coordinating, negotiating and overseeing facility rentals working with clients in the conference, event planning, film or entertainment fields is preferred. Candidates should be accustomed to working in busy environments and have strong customer service and work prioritization skills. Experience with a dedicated venue management system such as Delphi or Reserve is a strong asset

How to Apply: 

Please send your resume by Friday, September 22, 2017 to the Director of Human Resources, Vancouver Art Gallery, 750 Hornby Street, Vancouver, B.C. V6Z 2H7, Fax: 604-682-1086, email

We thank all applicants for their interest; however, only those short-listed will be contacted.


SALARY: Pay Grade 17 $22.16 – $25.79 per hour HOURS: 7 hours per day, 35 hours per week. Hours of work 10:00 a.m. to 6:00 p.m., includes some evenings and weekends for the purposes of liaising with clients, Gallery events, rentals program marketing and networking.

Contact Name: Debra Nesbitt
Contact Email:
Contact Phone: (604) 662-4700

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