Operations Coordinator
Job Information
Theatre Under the Stars (TUTS) is seeking a passionate, qualified and hard working individual to join our team in the role of Operations Coordinator.
A non-profit society, TUTS has enjoyed a 64-year tradition at Malkin Bowl in beautiful Stanley Park. Our mission is simple… We present family musical theatre AND mentorship opportunities for aspiring theatre artists. This is evident by the 30,000 plus patrons who are entertained each summer by the 200 plus volunteers, and 100 professionals, who bring TUTS to life; on-stage, behind the stage and in the front of house.
The role of Operations Coordinator is a full-time salaried position. The preferred start date is anytime before February 20th, and it is expected that the candidate will have a very flexible schedule throughout the year (As example: 9AM-5PM September to June during our off-season, and 12PM-8PM in July and August during our performance season). In addition, some evenings and weekends are required throughout the year for special events such as Board Meetings, Auditions, etc.
The Operations Coordinator will play a significant role in the organization. Reporting to the Managing Producer, this person is actively involved in all areas of TUTS business. He/she will provide leadership and direction to the various TUTS seasonal staff and TUTS volunteers.
- Assisting the Manager Producer with the day-to-day operations of the organization
- Day-to-day administration of the office, including ordering supplies, receiving and processing mail, donations, preparation of tax receipts, correspondence, acknowledgement & thank you letters.
- Manage bank accounts, bookkeeping, payroll, accounts payable/receivable and maintain financial and administrative records including membership database and distribution lists. Communicating with accounting staff
- Assisting with the development, coordination and execution of special events, fundraisers and corporate events
- Support, prepare for and facilitate board meetings, Annual General Meetings and General Meetings including preparation of Agendas, Minutes and Reports.
- Assisting in fundraising, preparation of grant applications and submissions for financial support and donations from foundations, governments and other bodies.
- Coordination of hiring seasonal staff and team, including job posting, contracts, organizing interviews, etc.
- Communicating with venue partners and suppliers to meet deadlines for setups and strikes
- Other duties as required.
* Minimum of 2 to 3 years professional experience in office operations and/or administration, preferably in the not-for-profit cultural sector * Self motivated and passionate about people and customer service * Excellent interpersonal communication skills and problem solving * Able to excel in a small team environment and enjoys fast paced work * Excellent organizational skills (detail-oriented, focused and works to tight deadlines) * Proficiency and experience in the use of office equipment and computers (MAC preferred) * Excellent writing, editing and proofreading skills * Reliable, outgoing, friendly and with a sense of humour
Other desirable attributes include: * Awareness and/or experience working within the Vancouver theatre community * Experience with software such as Constant Contact, CMS websites, Theatre Manager, etc * Bookkeeping skills * Experience mentoring youth * Aspirations to become a Producer or General Manager
To apply for this position, please respond in confidence to James Cronk, Managing Producer, with a resume and a cover letter explaining your interest in this position.
BY MAIL - Theatre Under The Stars, 2099 Beach Avenue, Vancouver, BC V6G 1Z4
BY EMAIL - james@tuts.ca
No phone calls or faxes please.
For further information about TUTS, please visit our website at www.tuts.ca
While we thank all applicants in advance, only successful applicants will be contacted.
A competitive salary is offered. Negotiable and based upon experience
