Budgeting & Financial Management

• Forecasts and tracks expenditures and provide regular cost reports
• Liases with Managing Director to highlight major budget increases or saves.
• Works with Bookkeeper to ensure all suppliers are paid in a timely manner and ensures the production team has the resources needed to execute.
• Works with the Managing Director to ensure payment procedures are in place to track and pay all costs in a timely manner.

Team Supervision

• Works with the Managing Director to hire and supervise key production team roles;
• Fields questions and addresses needs of production team;
• Supports Creative Director by ensuring that creative vision for event is clearly communicated to talent and production team along with production details to make it happen.
• Schedules, sets agenda for, and leads production team meetings and provides follow-up notes and support;
• Facilitates postmortem and recommendations for 2012 event.

Planning

• Develops project schedule, makes updates, and distributes to the production team;
• Documents all production information and distributes to production team from planning to on-site.;
• Liases with key event stakeholders including the City of Vancouver, community centres, venue and provides updates on event plan;
• Coordinates on-site logistics including: hospitality, signage, security, electrical, rigging, tenting, transportation, crowd control, policing, set-up and strike, greenroom, porta-potties.

On-site Event Management

• Oversees event day execution;
• Troubleshoots event day details and liaises with the team to ensure smooth execution.

Administration

• Works with Managing Director to draft production team and performers contract templates;
• Ensures that all stakeholders requirements are met onsite;
• Files contracts, invoices, and other event information in an organized and conscientious manner.
• Takes on other office tasks and adminstration as needed. 
• Creates and compiles event bible.