Executive Director


West Coast BC Book Prize Society


Jan. 2, 2019 (Midnight PST)

Organization Description:


Mission: To recognize and promote the achievements of the book community in BC and Yukon through the BC Book Prizes and related programs.

Vision: A community where books matter and every story has a home.

The Society promotes and rewards excellence in writing and publishing by awarding the BC Book Prizes at an annual gala in the spring, and by delivering other programs, such as the annual soirée and author tour.



Job Description:

The Executive Director is the Society’s senior manager and reports directly to the board of directors. The Executive Director is responsible for overseeing the administration, production and publicity of the BC Book Prizes awards and related programs, and for managing the Society’s budget and strategic plan. Key duties include event planning and production, fundraising development and deployment, budgeting, marketing, hiring and monitoring support personnel, and community outreach. The Executive Director also fosters healthy relationships with publishers, schools, libraries, public and private donors, sponsors, and other stakeholders in the community.

The BC Book Prizes timeline provides details on how the various programs and related tasks and events unfold during the year.



Award Administration

• Oversees the collection and processing of entries for the prizes
• Coordinates and administers the judging process
• Oversees, organizes and produces public award events, in particular the annual soirée and awards gala
• Oversees, organizes and produces On Tour, the annual author reading tour
• Hires and supervises support and contract staff as needed to fulfill the duties of the Society
• Oversees and updates the BC Book Prizes website


• Develops and executes a marketing plan and time line
• Oversees the design, production and distribution of marketing material, including email campaigns, social media messaging, print ads, giveaways, gala program, posters, bookmarks, brochure and other materials
• Develops marketing partnerships within the community, including with media, publishers and other book- and publishing-related organizations
• Oversees media relations for the Society’s activities including press releases
• Develops and coordinates community outreach, and acts as the Society’s liaison in the community

Financial Performance and Viability

• Develops the Society’s proposed annual budget
• Manages the budget responsibly by operating within the approved budget, ensuring efficient use of resources, and attempting to maintain the Society in a positive financial position
• Prepares regular financial statements that accurately reflect the Society’s financial condition, and liaises with the Society’s accountants for preparation of year-end financial statements.
• Administers tax, insurance and other key governance items
• Ensures timely filing to meet tax and compliance deadlines
• Prepares grants and funding proposals to various funding bodies, and prepares and submits all related reports
• Oversees and administers other fundraising efforts, such as online auctions, and seeks opportunities for new fundraising campaigns and events
• Develops and services sponsorships for the various prizes
• Oversees and administers the Adopt-a-Library donor program

Board Governance

• Works collaboratively with the board to fulfill the Society’s mission and vision
• Communicates effectively with the board and provides, in a timely and accurate way, all information the board needs to function properly and make informed decisions
• Provides a final report on program activities at the end of each fiscal year



• College, university or professional certificate completion preferred|
• Related experience in nonprofit arts management and marketing
• Enthusiasm for and familiarity with the world of books and book publishing in BC


• Strong leadership experience and exceptional administrative and organizational skills
• Able to work well both collaboratively and independently, with the flexibility to manage multiple competing priorities while meeting strict deadlines
• Solid budget management skills, including budget preparation, analysis, decision-making and reporting
• Strategic and creative thinking abilities in order to work with the Board to meet strategic outcomes
• Outstanding communication skills, including excellent oral, written and reporting skills, with the ability to act as an ambassador representing the Society
• Experience planning and administering major events
• Experience with fundraising and substantial knowledge of funding sources
• General marketing and social media skills
• Strong computer skills, including proficiency in Microsoft Office programs; WordPress skills a strong asset
• Genuine interest in supporting, recognizing and promoting the writing and publishing industry and the book community of British Columbia and Yukon

How to Apply:

Visit the BC Book Prizes website for more information and to submit your application. We encourage candidates to apply by midnight (PST), January 2, 2019. We will begin reviewing applications on January 3 and the position will remain open until filled.


SALARY AND CONTRACT Salary commensurate with experience and negotiation of job duties, beginning at $24,000. The ideal candidate will be available to start February 1, 2019. *We are open to creative proposals for how the candidate will fulfill the Society’s duties beyond the core ED duties above—by hiring contractors or casual staff for all extra duties, or by personally performing some of them.

Contact Name: Kathryn Shoemaker
Contact Email: EDjob@bcbookprizes.ca
Contact Phone: 604-684-8294

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