Dec. 21, 2018
PROJECT MANAGER FOR CARNAVAL DEL SOL
Latincouver, Vancouver, 68 Water St, of. 406
Full time position - January 7 to October 31, 2019 (10 months)
The Latin American Week and Carnaval del Sol is a unique set of events that celebrate and promote the Latin culture in Canada. The Project Manager (PM) role is a key position that will oversee all activities related to the Carnaval del Sol in Vancouver and Kelowna and Latin American Heritage Month in October 2019. The PM will work closely with all festival team leads to create the logistical programming, manage budgets and create and execute a clear marketing and PR approach.
Our ideal candidate will have strong leadership skills, with prior experience delivering world-class events and festivals for thousands of attendees. The candidate must be experienced in sales, marketing & advertisement, event logistics, contract negotiation, security and safety. The ideal candidate also has demonstrated a knowledge of the Greater Vancouver market from both a public and private sector point of view. A core responsibility of the role will be forming partnerships with private businesses across Vancouver as well as local and other government officials as needed.
· Reference letter upon completion to upgrade your resume
· Expand your professional contacts through Latincouver’s rich network
· Feedback on your learning progress
· Be part of a fun professional staff team
· Learn new skills and an opportunity to practice different languages.
Organization and Planning
Work with Company Leads to plan, develop and deliver promotion strategies for CSOL
Develop the project plan, budget, schedule, risks of CSOL
Track progress and efficiency of the project budget (planned vs. spent)
Plan Carnaval del Sol layouts as well as the other events, the entertainment program, scheduling workshops and demonstrations
Work with marketing team to create a brand for CSOLs and assist with the production of tickets, posters, catalogues and sales brochures, plus social media coverage;
Make decisions about the schedule of events, the location of events, and the type of events for CSOL.
Set program goals and participants, collaborate on marketing strategies and production plan, communicate program information with participants, sponsors, and partners
Represent Latincouver and its interests, including the overall Latin American Week effort, in public appearances with media, including radio, print, and television.
Build relationships in the public sector with representatives of the local government, provincial government, embassies and consulates of foreign countries, and more.
Work on bringing new partners/ sponsors to Carnaval del Sol, work closely with Executive Assistant and Executive Director to achieve company's targets
Make final decisions between venues, services vendors, and promotional partnerships which includes sourcing leads, negotiating, and closing the primary deals for CSOL.
Identify, manage and lead the project organizational changes
Escalate significant issues that cannot be resolved by the team leads
Secure acceptance & approval of deliverables from sponsors & stakeholders
Schedule team leads meetings and follow-up review
Be responsible for creating and achieving internal organizational deadlines, accountable on a monthly basis to the Board of Latincouver and its Director.
Create an atmosphere of fun and hard work which retains the best talent and ensures a successful delivery of the festival.
Coordinate on-site execution of all events and coordination between Plaza`s of CSOL
Ensure that Project Coordinator/ Plaza Coordinators exchange information with Production, HR and Marketing Leaders as well as Carnaval del Sol’s design team, vendors, and venues
Organization of different facilities for car parking, traffic control, security, first aid, hospitality and the media and liaison with the city of Vancouver. All the permits and letter to neighbors needs to be sent.
Coordination of suppliers, handling client queries and troubleshooting before, during and post the event to ensure that all runs smoothly;
Oversee the dismantling and removal of the event and clearing the venue efficiently;
Coordinate various departments of Carnaval del Sol management team to meet project objectives and deadlines
Work with suppliers / service providers as requested. Attend meetings with suppliers / service providers as appropriate
Follow up with suppliers / service providers as appropriate and confirm all details for confidence 1-2 weeks before the day of the event
Post-event evaluation (including data entry and analysis and producing reports for all Carnaval del Sol event stakeholders).
Design timeline, schedule of events throughout the week, and organizing event logistics
Final report for the CSOL within up to 3 weeks after it
Supervise and lead a team of up to 50 part-time employees and up to 300 festival volunteers.
Work together with the Human Resources manager to recruit volunteers
Assist with the running and supervision of Carnaval del Sol management team and volunteers
University or college graduation in event planning, communications, public relations, marketing or other relevant discipline supplemented by formal business training
1-2 years experience in marketing or event planning
Outstanding communication and presentation skills both in public and customers relationship maintenance
Ability to work with flexibility, energy and commitment
Self-motivated, reliable and with enthusiastic attitude
Ability to speak confidently and with authority to large groups of people
Have a sense of community and supportive attitude towards the teams
Excellent time management skills with ability to work towards deadlines
Excellent attention to details
Knowledge of Latin American Culture is a must
Spanish or Portuguese is an advantage
Knowledge of Microsoft Office Suite
Have capabilities of inspirational leadership, delegation, and performance management.
Ability to perform well under pressure, meet tight deadlines, and recognize changing priorities
Deal effectively with non-routine matters and coordinate various activities
Ability to take responsibility and make independent decisions
Ability to work cooperatively and to coordinate with a variety of individuals both within and outside the organization in a supportive and efficient team environment
Cross-cultural competence and sensitivity
How to Apply:
Send your resume and cover letter to the email email@example.com or fill out the application on our website and check out the many possibilities you can have with us. http://www.latincouver.ca/be-a-volunteer/ Start Date: As soon as possible.
Contact Name: Anna Zavalishyna
Contact Email: firstname.lastname@example.org
Contact Phone: (604) 868-6972