Eastside Culture Crawl Society
Apr. 3, 2018
The Eastside Culture Crawl Society (ECCS) is a non-profit registered charity that operates the Eastside Culture Crawl, a visual arts, design and crafts festival receiving more than 35,000 visitors to 500+ artists in their studios across 80+ buildings in the area bounded by Columbia Street, 1st Avenue, Victoria Drive and the waterfront in Vancouver. The 22nd Annual Eastside Culture Crawl runs November 15-18, 2018. The event features juried exhibits, Studio 101 educational program, workshops, film and video series and installations. ECCS is also engaged in discussions regarding artist studio production space in Vancouver.
The Managing Director reports to the Executive Director of the Eastside Culture Crawl Society and is responsible for: the provision of administration services for the Culture Crawl; development and maintenance of efficient and cost-effective business processes and technical systems; and fund development.
Develop systems as necessary and administer:
• Volunteer recruitment and coordination
• Efficiencies and integration of social media usage
• Contracts for artists, workshop presenters, etc.
• Liaison with contract web technician
• Correspondence – hard copy and email
• Coordinate sponsorship program, including:
o Maintaining existing sponsors
o Finding and signing up new sponsors
o Sponsorship recognition
• Donor solicitation – set up donor management system
• Fund development research and support
• Identification of and marketing to niche groups likely to attend ECCS events (e.g., architects, designers)
• Coordination of food trucks at the annual 4-day Crawl
• Establish and maintain media relations and supervise publicity for events
• ECCS studio space rentals at two locations, including:
o Finding new tenants when vacancies occur
o Ensuring the provision of tenant services including Wi-Fi, water, etc.
Coordinate logistic and technical requirements:
• Manage annual fundraising events
• AGM – coordinate financial audit and report
• Oversee the recall, repair, manufacture and distribution of Crawl signage
• Attend meetings on behalf of ECCS
• Recommend improvements to client services, communications, office systems and processes
• Administers the ECCS payroll, including government remittances
• In consultation with the Executive Director hire and oversee contractors, including graphic designers, web technician, printers, publicist
• Ensure the accuracy of ECCS’s financial records
• Provide bookkeeping services (or oversee the work of a contract bookkeeper), including payroll
• Coordinate business plans, prepare operational plans and provide input to annual budget
• Implement systems and/or software to handle financial records and processes: accounts payable, accounts receivable, monthly financial reports: income, expenses and variances, cheque writing, including finding and implementing appropriate payment software
• Registration receipts and deposits
• Charitable donation receipts and annual government reports
• Degree in Arts Administration, Management, Business or related field OR a minimum of three years experience in the not-for-profit sector in organizational management
• Good communication skills
• Ability to work independently and implement ideas into action
• Advanced computer skills and experience with a variety of office software
• Bookkeeping experience with Quickbooks
• Must be flexible with working hours – this position will typically involve more hours from September to December.
How to Apply:
Please send your cover letter, resume and two references by email to email@example.com with "ECCS Managing Director Application" in the subject line.
Deadline April 3, 2018. We will conduct interviews until a suitable candidate has been selected.
We thank all applicants for their interest, however only those chosen for an interview will be contacted.
This is a permanent part-time position. 28 hours per week. Starting at $30 hour. Yearly salary $43,500. Flexible working hours.
Contact Email: firstname.lastname@example.org