Digital Data and Archives Specialist

Organization: 

Vancouver Bach Choir

Deadline: 

Apr. 30, 2018 (5:00 p.m.)

Organization Description: 

Now in its 87th season, the Vancouver Bach Choir (VBC) provides high quality training and performances of traditional and new choral works for all communities of all ages. With eight choral ensembles, the VBC is one of the largest choral groups in Metro Vancouver and the only organization that provides choral singing and education to nearly 500 voices from kindergarten to adulthood.

Website: 

http://www.vancouverbachchoir.com

Job Description: 

The Digital Data and Archive Specialist will be responsible for assisting choir staff and volunteers in the systematization of both digital and traditional records. This work will be supervised by supervised by the Executive Director. 
Interviews will be scheduled in person or via skype for the week of May 7th. 
Start date for the position is May 14th and runs for 16 weeks. 30 hours per week Monday-Friday. Work hours are flexible and can be established in discussion with the ED. Some remote hours are possible. 
Position is dependent upon successful funding from Canada SummerWorks.

Responsibilities: 

1. Systematize and consolidate preexisting alumni records. Use research and data collection skills to acquire data on missing years and input. Migrate from multiple data sources into CRM System. Research and follow up with alumni members to ensure database records are up to date. 
2. Optimize database content to aid in annual fundraising mail campaign in support of the choir’s educational activities. 
3. Develop segmentation of database records based on relevant demographics and information to optimize choir communication practices.
4. Archive digital and paper records to support accurate documentation of choir history and cultural role in Vancouver. Refine current archival system and file unsorted documents accordingly.
5. Digitize audio, video and paper records to ensure long term preservation. 
6. Consolidate archives by eliminating duplicates.

Qualifications: 

You are: 

  • An independent worker
  • Extremely organized
  • Understand how to work within a pre-established system and add your own logic to it. 
  • Like a collaborative, small office working environment. 
  • Have an appreciation for the arts and choral singing. 
  • Comfortable sitting in an office environment for up 6 hours a day and can lift boxes up to 30lbs. 

You know how to: 

  • Full digital literacy including fluent usage of Excel (including macros) and CRM systems such as Salesforce. (training can be provided in Salesforce). 
  • Have a degree in one of the following areas- music, arts, computer science, archival studies, library information
  • Knowledgeable about the storage of paper archives. 
  • Can convert analog materials to digital storage systems.

All applicants must be:

  • be between 15 and 30 years of age at the start of the employment
  • have been registered as full-time students in the previous academic year and intend to return to school on a full-time basis in the next academic year
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred

How to Apply: 

Submit a cover letter and resume to Executive Director, Nina Horvath at nina@vancouverbachchoir.com. You must submit a single PDF document titled as follows- First Name_Last Name_ Job Title by Monday, April 30th at 5pm. 
Interviews will be scheduled in person or via skype for the week of May 7th. 
Start date for the position is May 14th.
Position is dependent upon successful funding from Canada SummerWorks.

Remuneration: 

$15.00/hr

Contact Name: Nina Horvath
Contact Email: nina@vancouverbachchoir.com
Contact Phone: (604) 872-8789

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