Head Preparator and Registrar


Catriona Jeffries


Apr. 19, 2018

Organization Description:

Based in Vancouver, Catriona Jeffries is one of Canada’s pre-eminent spaces for contemporary art and is recognized internationally for its ongoing, rigorous contribution to contemporary art discourse. Established in 1994, the gallery represents artists of international prominence whose practices have emerged out of the conceptual art histories of Vancouver. By maintaining dialogues with artists, writers, curators, museums and private collections, Catriona Jeffries continues to curate projects that contextualize the work of gallery artists within an historical trajectory, as well as with those of other artists working internationally through an expanded practice of exhibition making and research.



Job Description:

Catriona Jeffries is now accepting applications for the position of Head Preparator and Registrar, to start May 2018. This is a permanent, full-time position that is responsible for all aspects of the movement of works between gallery, studios, exhibitions, art fairs, and collections. The Head Preparator and Registrar oversees all documentation and handling of the gallery’s inventory, and establishes and maintains strong relationships with gallery artists, directors, and collections. Occasional extended hours during gallery installation or for travel during art fairs allow for some flexibility in day-to-day hours.


Working closely with the Directors and the gallery’s artists, the Head Preparator and Registrar is responsible for the storage, handling, installation, shipping, and documentation of the gallery’s inventory, both on- and off-site. As tasks and planning follow the cyclical rhythm of the gallery’s exhibition schedule, as well as multiple, simultaneous external schedules of exhibition-making and production, responsibilities include directing or supervising other staff and contractors as necessary, as well as establishing and meeting deadlines. Other gallery staff rely on accurate and timely information provided by the Head Preparator and Registrar to maintain administration, communications, and archive on an ongoing basis, and support and collaborate with the Head Preparator and Registrar in turn.


The ideal candidate will work independently and in collaboration with others inside and outside of the gallery, in order to plan, schedule, and accomplish tasks, on-site and off-site locally, nationally, and internationally. They must demonstrate initiative and attention to detail in internal and external communications, fostering strong relationships with artists in particular, for comprehensive and accurate record-keeping. They must be resourceful in researching and sourcing materials and equipment, and learning independently to execute, teach, and/or delegate processes for packing, shipping, and installation of works, noting the prevalence of unusual materials and technologies in contemporary art. As such, kindness and clarity in speaking and writing, a desire to learn and teach, and ability to problem solve and manage priorities of time, space, staff, and budget, are key to this position.

A background in visual art and/or a related discipline is essential; prior experience in an art gallery or museum is an asset.

The flexibility to travel nationally and internationally is required for art fair participation. A local class 5 driver’s license is an asset.

The successful candidate must have general knowledge of Microsoft Office, including Word and Excel for communications and import/export to databases; an understanding of data entry and linking records in a relational database is an asset.

Woodworking experience and safe operation of basic power tools, including table saw, chop saw, drills, is required; other tool knowledge is an asset.

How to Apply:

Please send a cover letter detailing your qualifications and experience with contemporary art, and your resume, in Word or PDF format by e-mail to gallery@catrionajeffries.com, subject “ATTN: Head Preparator and Registrar”, by Thursday, April 19, at midnight.


$50,000-55,000/year, commensurate with experience

Contact Name: Catriona Jeffries
Contact Email: gallery@catrionajeffries.com
Contact Phone: 604-736-1554

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