Festival Assistant


Capture Photography Festival


Sep. 2, 2018

Organization Description: 

Capture Photography Festival, Western Canada’s largest photography festival, is dedicated to celebrating local and international photography and lens-based art. The Festival aims to showcase critically acclaimed artists, foster emerging talent, encourage active community participation, and initiate public conversation about lens-based art. Each April, Capture features dynamic public installations, exhibitions from Vancouver’s leading public and commercial galleries, learning opportunities, and a series of community engagement events including talks, tours, workshops, and film screenings.



Job Description: 

Capture is seeking an enthusiastic and highly organized Festival Assistant to help make Capture 2019 the most compelling Festival yet. The role involves a wide range of tasks, spanning administration, programming, and events, and offers the opportunity to work in collaboration with a number of other Vancouver arts organizations and gain insight into various aspects of running non-profits and large events such as festivals.

We think this position would be suitable for someone beginning their career in arts non-profits or an experienced cultural worker looking for flexible part-time contract work. There is much opportunity for role growth. We welcome applications from people with a wide variety of backgrounds and skill sets. We will provide training in particular programs and processes, and you let us know how your unique mix of experience, skills, interests, and career goals will guide your approach to this jack-of-all-trades role and what you hope to gain from this position.

The Festival Assistant will work primarily in the Capture Office in Gastown, with opportunity to occasionally work remotely.

This part-time contract positions runs from October 2018 to May 2019, 2 to 3 days per week, at a rate of $18/hr. The schedule is flexible, with the months of March and April being busiest and requiring availability on some weekends and evenings.

***Capture is concurrently seeking applications for a part-time Communications Coordinator role. If you have the skills, drive, and desire, we welcome simultaneously application to both positions, resulting in a full-time contract position for the same period.***


Reporting to Capture’s Director and Festival Manager, the Festival Assistant will complete a wide range of tasks including:

  • managing the back end of the website (Wordpress)
  • managing exhibition and events submissions (Submittable)
  • liaising with participating artists and galleries 
  • assisting with production and administration of Public Art projects
  • assisting with production of Capture Magazine, including turning submissions into magazine content
  • assisting with marketing and communications, including some social media/blogs
  • assisting with grants and grant reporting
  • helping to run events during April
  • general administration


Essential Qualifications:

  • Exceptional organizational, prioritization, and time-management skills
  • Interest in photography, contemporary art, and the local and national arts scenes 
  • Knowledge of Vancouver arts organizations and artists
  • Ability to work under pressure and meet deadlines
  • Experience with data entry and management 
  • Experience in customer service
  • Excellent communication skills
  • Initiative and ability to self-supervise
  • A personal laptop that can be used in the office
  • Ability to work some evenings and weekends, as events require

Desirable Qualifications:

  • Experience with Wordpress or another content management system
  • Experience working in a not-for-profit environment
  • Serving It Right certification
  • Driver’s licence

How to Apply: 

Send cover letter (max. two pages) and CV in one PDF document via email by Sunday, September 2, 2018, to: 
Jaclyn Arndt, Festival Manager: jaclyn@capturephotofest.com
Please state “Festival Assistant application” in the subject line of your email. We thank all applicants, but only those selected for an interview will be contacted. 

Capture Photography Festival celebrates diversity and is committed to creating an inclusive environment for all employees.
Please note: The Capture office is currently located on the second floor of an old building and unfortunately is not wheelchair accessible. 
Further note: There are often dogs in the office.



Contact Name: Jaclyn Arndt
Contact Email: jaclyn@capturephotofest.com

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