Production Coordinator


Powell Street Festival Society


Feb. 22, 2019

Organization Description:

The Powell Street Festival Society’s (PSFS) mission is to cultivate Japanese Canadian arts and culture to connect communities. The main activity is producing the Powell Street Festival (PSF), an annual celebration of Japanese Canadian arts, music and culture in Vancouver’s historic Japanese Canadian neighbourhood, Paueru Gai in the Downtown Eastside. With the support of over 250 volunteers, this two-day free event is the largest of its kind in Canada and the longest running festival in Metro Vancouver, entering its 43rd year. PSFS is a non-profit professional arts presenter that is progressive, diverse, contemporary, and compelling.


Job Description:

Powell Street Festival Society seeks a dedicated team player for the position of Production Coordinator for the 2019 Powell Street Festival. This temporary position is a full-time position and will start the first week of May and end the last week of August 2019.

Working with the Executive Director (ED), Artistic Director (AD), Admin and Development Manager (ADM), seasonal staff (Volunteer Coordinator, Production Associate (PA) and Communications Coordinator), Board of Directors and Festival Core Committee, the Production Coordinator will be responsible for overseeing all details of Festival coordination, with particular emphasis on site coordination, equipment rentals, and liaising with community-based participants (performers, vendors, displays, community tent).


Specific duties include:

  • soliciting and confirming site rentals

  • obtaining all necessary permits

  • in collaboration with staff, liaising with applicants and assessing vendor applications

  • compiling core coordinator supply and information kits

  • organizing set-up, layout and take-down of Festival

  • assisting other core coordinators as needed

  • assisting in coordination of other society events (May-July)

  • necessary post-festival wrap-up

  • assisting with day-to-day office tasks as needed

The Production Coordinator will be the main site contact for all rentals and site-related issues. Please note that this position will also require some manual labour with the set-up and take-down of the festival.

During a set period between July 20 and August 17, 2019, the Production Coordinator and Executive Director will work out an averaging agreement. During this period, the Production Coordinator will work 160 hours, averaging out to 4 weeks of full time work (averaging 40 hours per week). Wages will be paid out based upon 40 hour work week. Overtime will be paid if the Production Coordinator works more than the specified hours in the agreed schedule between July 20 and August 17, 2019. The Production Coordinator is required to discuss with the Employer should he/she anticipates overtime will be required.

The Production Coordinator reports to the ED.


The ideal candidate will demonstrate professionalism as a representative of PSFS while understanding the stakeholders and audience of a community-based organization. The candidate must possess excellent verbal and written communication skills and organizational skills, be creative and resourceful, and be able to work equally well independently and collaboratively. A post-secondary diploma in arts administration or event or stage management is recommended but a post-secondary degree with experience in cultural event production is also acceptable. Specific experience with, or knowledge of, the national and local Asian Canadian arts scenes, the mainstream arts community, and of the operations of non-profit societies is also desirable. Definite assets include working knowledge of Japanese or other Asian languages, first aid training and access to a vehicle. Candidates should be familiar and comfortable working in the Downtown Eastside Neighbourhood in which the Festival has been held for the past 43 years.

Must have a flexible schedule and be able to work some evenings and weekends, including evening committee meetings as needed. Must be available during the following dates for the Powell Street Festival (July 31 to August 7, 2019).

How to Apply:

The deadline for applications is 10:00 am, Friday February 22, 2019.

Applications will be accepted by email only. Please submit a resume and cover letter to emiko[at], and include “Production Coordinator 2019” in the subject line. No phone calls please.

Powell Street Festival Society thanks all applicants in advance for their interest; however, only short-listed candidates will be contacted.


Wage is commensurate with experience: $15-18/hour

Contact Name: Emiko Morita
Contact Email:
Contact Phone: 604-739-9388

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