Volunteer Coordinator


Powell Street Festival Society


Feb. 22, 2019

Organization Description:

The Powell Street Festival Society’s (PSFS) mission is to cultivate Japanese Canadian arts and culture to connect communities. The main activity is producing the Powell Street Festival (PSF), an annual celebration of Japanese Canadian arts, music and culture in Vancouver’s historic Japanese Canadian neighbourhood, Paueru Gai in the Downtown Eastside. With the support of over 250 volunteers, this two-day free event is the largest of its kind in Canada and the longest running festival in Metro Vancouver, entering its 43rd year. PSFS is a non-profit professional arts presenter that is progressive, diverse, contemporary, and compelling.



Job Description:

Powell Street Festival Society seeks a dedicated team player for the position of Volunteer Coordinator for the 43rd annual Powell Street Festival. This temporary position is a full-time position and will start the first week of May and end the last week of August 2019.

Working with the PSFS staff, Board of Directors and festival core committee, the Volunteer Coordinator will be responsible primarily for filling all volunteer slots during Festival weekend and pre-Festival events.


Duties include:

  • finding new sources of volunteers

  • overseeing the efficient delivery of a complex volunteer schedule during the set-up, take-down and actual Festival weekend

  • updating and maintaining the volunteer database and online application process

  • scheduling volunteers

  • finding new core volunteers

  • organizing and leading Volunteer Orientation sessions

  • coordinating the Volunteer Appreciation party

  • solicitation of donations for Volunteers

  • participating in day-to-day administrative work

  • necessary post-festival wrap-up

During a set period between July 20 and August 17, 2019, the Volunteer Coordinator and Executive Director will work out an averaging agreement. During this period, the Volunteer Coordinator will work 160 hours, averaging out to 4 weeks of full time work (averaging 40 hours per week). Wages will be paid out based upon 40 hour work week. Overtime will be paid if the Volunteer Coordinator works more than the specified hours in the agreed schedule between July 20 and August 17, 2019. The Volunteer Coordinator is required to discuss with the Employer should he/she anticipates overtime will be required.

Please note that this position will also require some manual labour.

The Volunteer Coordinator reports to the Admin and Development Manager.


The ideal candidate will have exceptional interpersonal and communication skills to handle a multifaceted group of dedicated volunteers. He/she will have experience with volunteer-run organizations and is to work calmly under pressure. The position requires exceptional organizational skills. The candidate must be creative and resourceful, and able to assess and handle difficult situations. Working knowledge of Japanese or other Asian languages is an asset, and/or experience working with non-native English language speakers. Specific experience with, or knowledge of, the national and local Asian Canadian arts scenes, the mainstream arts community, and of the operations of non-profit societies is also desirable. First aid training is an asset. Candidates should be familiar and comfortable working in the Downtown Eastside Neighbourhood in which the Festival has been held for over 40 years.

Must have a flexible schedule and able to work some evenings and weekends, including attending committee meetings as needed. Must be available during the following dates for the Powell Street Festival (July 31 to August 7, 2019).

The Festival is accepting all applications including those who are eligible for Youth Canada Works.

How to Apply:

The deadline for applications is 10:00 am, Friday February 22, 2019.

Applications will be accepted by email only. Please submit a resume and cover letter to emiko[at]powellstreetfestival.com, and include “Volunteer Coordinator 2018” in the subject line. No phone calls please. Please indicate if you qualify for Youth Canada Works or Canada Summer Jobs funding.

Powell Street Festival Society thanks all applicants in advance for their interest; however, only short-listed candidates will be contacted.


Wage is commensurate with experience: $15-18/hour

Contact Name: Emiko Morita
Contact Email: emiko@powellstreetfestival.com
Contact Phone: 604-739-9388

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