Integral Artists / Kirk Talent Agency
Jun. 1, 2019
Office Administrator / Receptionist
Assist agents with tasks such as invoicing, filing, filling out client paperwork, updating resumes and setting meetings as required.
Support agents with special projects and associated preparation
Distributing mail, scanning incoming cheques, contracts and mail for remote employees.
Maintaining office/vendor relationships (payment, communication, appointment scheduling, new vendor needs etc.).
Communicate with visitors, employees and other individuals to answer questions, disseminate or explain information and address cold calls as needed
Accept packages and manage outgoing couriers and client pick ups
Operate, set up and train employees on basic office machine functions and systems, such as photocopiers and scanners, fax machines, personal computers, e-mail, IT troubleshooting, bookkeeping procedure,. etc.
Organize receipts, bills, invoices for bookkeepers, liaise with bookkeepers and agents regarding scheduling changes, coordinate and prepare weekly courier drop offs.
Office-wide event planning (internal scheduling and event coordination)
Manage agency social media accounts
General errands (turning on/emptying dishwasher, general filing, changing lightbulbs, maintaining office and kitchen supplies etc.)
Recruit and manage interns as needed.
Previous experience working in film, TV or music strongly preferred.
Office administration experience preferred.
Related post-secondary education an asset (University or College degree)
Advanced computer skills - MS Office (Word, Excel), Google Apps platform, Mac proficient
A positive, friendly manner and customer service approach that enables the successful candidate to deal with challenging situations with empathy and sincerity
Self-motivated team player with a positive attitude
Exceptional organizational skills
Proven ability to multitask, with well-developed time management and analytical skill
Ability to work well under minimal supervision and show initiative
Strong communication skills (both written and verbal)
Strong decision making abilities (fast-paced, deadline driven environment, quick thinker that can handle pressure & changing priorities)
How to Apply:
Please send resume and cover letter (in body of e-mail) to email@example.com