Digital Strategy Consultant


Powell Street Festival Society


Sep. 23, 2019

Organization Description:

The Powell Street Festival Society’s (PSFS) mission is to cultivate Japanese Canadian arts and culture to connect communities. Our main activity is producing the Powell Street Festival (PSF) in Vancouver’s historic Japanese Canadian neighbourhood, Paueru Gai. PSF is an annual celebration of Japanese Canadian arts and culture. In addition to PSF, we engage in co-presentations with arts organizations and produce an annual season of cultural and artistic programming.


Job Description:


Facilitate a Digital Maturity Assessment and Digital Needs Assessment, and a subsequent Digital Strategy Plan for Powell Street Festival Society (PSFS) that meets the contemporary needs of PSFS and is in line with PSFS’s Vision, Mission, and Values.

Project Description

Facilitation of a digital maturity and needs assessment (October 2019 to February 2020) and subsequent development of a Digital Strategy (March 2020 to December 2020).


* audit of our digital assets

* summary of PSFS’s digital maturity

* assessment of PSFS’s digital needs

* development of a digital strategy


Powell Street Festival Society has spent four years upgrading digital operations for a growing charity and non-profit. With support from Canada Council’s Digital Strategies Fund, we have an opportunity to take a step back to assess our digital maturity, make any recommended “course corrections”, audit our current digital assets, supplement blind spots, and involve our stakeholders in our digital strategy.


The Assignment

The consultant will facilitate an assessment and planning process, will write the Digital Maturity Assessment, Digital Needs Assessment, and Digital Strategy Plan.

The consultant’s responsibilities will include analysis of our digital assets and protocols:

* Data privacy policies and procedures

* In-house Matsuri contact database



* Volgistics volunteer database

* Sharepoint file management

* Canadian Arts Data (CADAC) compatibility and statistics collection

* File and data archiving and back-up protocol

* Consultations with our stakeholders: volunteers, festival goers, donors, festival applicants, and professional artists)

The consultant will use their expertise (in information technologies and non-profit/charity/or community work) to illuminate opportunities for efficiencies and enhanced organizational performance.

They will facilitate the assessments and write a report outlining challenges, priorities and opportunities for PSFS to best serve its stakeholders and audiences through digital technologies, in a manner that improves efficiency, decreases demand on existing resources, and improves stakeholder experience.


Experience with information technologies and non-profit/charity/or community work.

More information:

How to Apply:

Please submit complete Proposals to

Complete application package available at

*Deliverables, Schedule, and Project Deadlines*

Deadline for proposals: September 23, 2019

Project start date: October 2019

Implement project work plan with an agreed upon approach: October 2019

Analysis / audit of digital assets and protocols: Oct to Nov 2019

Facilitate an agreed upon number of stakeholder roundtable discussions and interviews: Nov 2019 to Feb 2020

Digital Needs and Maturity Assessment due: March 2020

Development of a Digital Strategy: March to Dec 2020

Written Digital Strategy due: Dec 2020



Contact Name: Emiko Morita
Contact Email:
Contact Phone: 604-739-9388

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