Community Events Manager

Organization:

North Van Arts

Deadline:

May. 17, 2024

Organization Description:

The North Vancouver Community Arts Council (North Van Arts) is a grassroots, social-profit, charitable cultural organization dedicated to maximizing the intrinsic value of the arts in all media. Our mandate is to enable emerging and professional artists in all disciplines, to bridge cultures, and to build strong and healthy communities through the arts. We are a vibrant and dynamic organization of over 400 members with a proud history of serving the citizens of the North Shore and artists from throughout Metro Vancouver and beyond.

Website:

http://northvanarts.ca/about/career-opportunities/

Job Description:

ROLE OVERVIEW
We are currently seeking an energetic and personable individual, with strong organizational and leadership skills to successfully deliver events and foster community engagement and inclusivity.

Reporting to the Executive Director, The Community Events Manager is responsible for overseeing and executing a variety of annual and one-off events. Responsible for event planning and coordination, this role involves managing artists, performers and participants, supervising summer staff and volunteers and managing production budgets and expenses to ensure a successful event. The Community Events Manager will work closely with the Marketing Manager, to develop engaging content and design for digital and print media to maximize event attendance.

Responsibilities:

The Community Events Manager is responsible for:

PLANNING & COORDINATION

• Planning, coordination and execution of annual community events such as North Shore Art Crawl, Arts in the Garden, and Anonymous Art Show, as well as new annual and one-off events projects as they arise.
• Managing artists, performers, and participants, including programming, scheduling, contracting, and liaising.
• Secure and steward relationships with event sponsors
• Maintain working relationships with community partners
• Production management and event logistics (booking vendors, securing permits, confirming venues)
• Working closely with the Executive Director to facilitate inclusiveness and accessibility across all events.
• Collecting event statistics and creating project reports
• Maintaining detailed digital and paper event records including archival materials

MANAGEMENT

• Managing events summer staff, contractors and volunteers as required
• Managing event budgets and tracking expenses
• Assist other team members with CityScape operations, and the delivery of other projects, programs, and fundraising initiatives, as required
• Working with other department managers to plan cross-departmental programming and promotion

MARKETING

• Working closely with the Marketing Manager, to create communications plans, social media strategies and promotion for events and special projects (including the creation and distribution of press releases, and promotional materials)
• Sell ads in all event brochures
• Work closely with the Marketing Manager to manage sponsor and partner recognition in promotional materials and reporting
• Distributing print marketing materials for all events

Qualifications:

Education and Experience

• Minimum three years’ experience in events management, events production or related field
• University education in a related field or an equivalent combination of education and experience
• Experience working with artists, performers, musicians and entertainers
• Experience managing groups of volunteers
• Excellent relationship-building skills with an ability to communicate and work effectively with a variety of internal and external stakeholders
• Demonstrated ability to work independently as well as collaboratively within a team environment
• Demonstrated ability to prioritize tasks and meet deadlines
• Ability to work evening and weekend hours, as required
• A valid driver’s license and access to a reliable vehicle would be an asset
• Strong knowledge of the North Shore arts and culture sector would be an asset
• Experience working with First Nations and diverse communities is an asset
• Valid Occupational First Aid Level 1 certificate would be an asset
• Valid Serving It Right Certificate would be an asset

Competencies:
• Excellent writing, typing, and organizational skills
• Highly proficient communication skills for in-person, phone, and digital communications
• Excellent interpersonal skills
• Experience using MS Office for administration, particularly Word, Excel, and Outlook
• Experience resolving complex situations, multi-tasking, and evaluating and managing priorities
• Physically capable of setting up necessary infrastructure associated with each event (tables, chairs, sound systems, tents, etc.)
• Previous experience in sales or fundraising is an asset

How to Apply:

Please submit a resume and cover letter by email to jointheteam@northvanarts.ca.

Remuneration:

Salary is based on $25 per hour to start ($42,900 per year), plus a comprehensive extended health package (after 3-month probation)

Contact Email: jointheteam@northvanarts.ca
Contact Phone: (604) 988-6844