Event Assistant
/Job Title:
Event Assistant
Organization:
Richmond Museum
Deadline:
Nov. 22, 2026
Organization Description:
Website:
Job Description:
The Richmond Museum Society seeks an Event Assistant to support the planning and delivery of the Richmond Regional Heritage Fair on May 7, 2027 and Doors Open Richmond on June 5-6, 2027.
The Event Assistant will assist with administrative tasks, participant engagement, setup and on-site coordination to ensure events run smoothly.
Responsibilities:
The Event Assistant will:
• Learn and use Asana to track project tasks, timelines, and event planning activities.
• Provide administrative support, including data entry, updating records and schedules, organizing documents, and maintaining event information.
• Assist with planning and preparing activities for children, families and the public, including researching, purchasing, and organizing supplies, equipment, and materials.
• Coordinate awards and prizes, including identifying potential in-kind sponsors, organizing prize materials, tracking recipients, and assisting with award distribution.
• Prepare event packages and coordinate their distribution internally and externally.
• Communicate with partners, participants, and the public by phone, email, and in person to support event coordination, registration, information gathering, and general correspondence.
• Assist with event setup and takedown, including preparing spaces, setting up signage and activity stations, and organizing equipment and supplies.
• Provide on-site event support, helping troubleshoot issues and responding to requests from staff, volunteers, participants, and visitors.
• Assist with event promotion and communications, including preparing materials, updating event information, and distributing promotional content.
• Assist with post-event activities, including organizing materials, collecting feedback, compiling attendance information, and completing follow-up tasks.
• Perform other event-related duties as required.
Qualifications:
Required qualifications
• Strong organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office and Google Workspace applications, including Word, Excel, Google Docs, Google Sheets, and Google Drive.
• Ability to work independently and as part of a team.
• Strong interpersonal and customer service skills.
• Demonstrated initiative and a proactive approach to planning and delivery.
Assets
• Experience in event coordination, administration, or public programming.
• Familiarity with Asana or other project management software.
• Experience working with volunteers or community partners.
• Interest in local history, heritage, museums, or community events.
• Ability to create engaging social media content and willingness to be filmed for short, event-related promotional videos.
• Driver’s License for the Province of BC and access to a vehicle.
• Multilingual skills, particularly in languages spoken within Richmond’s diverse communities.
How to Apply:
Please send cover letter and resume by e-mail to museumed@richmond.ca
Remuneration:
Fee: $30.00 per hour plus 16% in lieu of benefits. This on-site work is expected to take approximately 300 hours in the form of weekly shifts from February to June 2027. The successful candidate must be available to work on-site on May 6-7 and June 4-6, 2027.
