Program Coordinator, Banff International String Quartet Festival
/ORGANIZATION:
Banff Centre for Arts and Creativity
DEADLINE:
Until Filled
ORGANIZATION DESCRIPTION:
Founded in 1933, Banff Centre for Arts and Creativity is a learning organization built upon an extraordinary legacy of excellence in artistic and creative development. What started as a single course in drama has grown to become the global organization leading in arts, culture, and creativity across dozens of disciplines. From our home in the stunning Canadian Rocky Mountains, Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus – artists, leaders, and thinkers – to unleash their creative potential.
WEBSITE:
http://phe.tbe.taleo.net/phe02/ats/careers/v2/viewRequisition?org=BANFFCENTRE&cws=39&rid=5882
JOB DESCRIPTION:
This is a term position to September 18, 2026.
Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus – artists, leaders, and thinkers – to unleash their creative potential.
We acknowledge, with deep respect and gratitude, our home on the side of Sacred Buffalo Guardian Mountain. In the spirit of respect and truth, we honour and acknowledge the Banff area, known as “Minhrpa” (translated in Stoney Nakoda as “the waterfalls”) and the Treaty 7 territory and oral practices of the Îyârhe Nakoda (Stoney Nakoda) – comprised of the Bearspaw, Chiniki, and Goodstoney Nations – as well as the Tsuut’ina First Nation and the Blackfoot Confederacy comprised of the Siksika, Piikani, Kainai. We acknowledge that this territory is home to the Shuswap Nations, Ktunaxa Nations, and Metis Nation of Alberta, Rocky View District 4. We acknowledge all Nations who live, work, and play, help us steward this land, and honour and celebrate this place.
The Opportunity
For over 40 years, Banff International String Quartet Competition (BISQC) has celebrated the art of chamber music while providing career support for emerging string quartets. Intended as a one-time special event, the first competition was held in 1983 to mark the 50th anniversary of Banff Centre for Arts and Creativity. The outstanding success of the first competition inspired organizers to make this a triennial event.
The Program Coordinator is responsible for all administrative and logistic aspects of the festival, tour, and competition, assisting in the planning and delivery, and is a key representative of BISQ events for the rest of Banff Centre.
RESPONSIBILITIES:
Email and contact management: monitor general email account and assist with contact and event management through usage of tools such as Smartsheet, SharePoint, and other software
Meeting coordination: arrange and document meetings for internal and external parties
Financial processing: handle billing, invoicing, purchase orders, and expense claims according to Banff Centre guidelines
Communication and logistics: manage communications with ticket buyers, guests, and participants. Arrange travel, accommodation, and special requirements for various individuals involved in events
Event preparation: coordinate with various stakeholders and ensure documentation and logistical details are handled properly
Program and repertoire management: prepare and format program details, manage music loans, and proof content for various media needs
Marketing and communication: assist in creating newsletters, house programs, and other print materials. Work with Marketing and Communications for event promotion and sponsor recognition
Event support: collaborate with different departments to ensure smooth event operations and handle post-event tasks including reports and acknowledgments
Administrative support: book internal resources, provide guidance during events, and assist with festival planning and logistics
QUALIFICATIONS:
Bachelor of Music or Art Administration degree and 5 plus years’ experience
Formal classical or chamber music background is necessary
Experience in the planning and delivery of large-scale special events
Excellent oral and written communication and teamwork skills in order to interact with directors, technical staff (audio, production), faculty, and participants
Flexibility, and the ability to multi-task and to make prompt decisions
Tact in dealing with directors, faculty, special guests, audience, jurors, and artists working under pressure, including ability to work with differing views involving both internal and external stakeholders
Ability to give clear direction and impart specific industry knowledge to other support staff during an event
The ability to remain calm under stress and meet strict deadlines
Excellent organizational and administrative skills with attention to detail and ability to work on elements of a larger task while still seeing how it fits into the whole
Initiative to identify problems and work with the team to find creative solutions, while also being willing to tackle difficult projects as assigned
CPR and first aid training
The ability to take initiative and work independently or as part of a team
Proficient with Microsoft Office Suite of products with advanced Excel skills, scheduling software, and database skills
IMSLP knowledge and research skills related to music loan, score procurement, and bowing
HOW TO APPLY:
To apply, please visit: https://phe.tbe.taleo.net/phe02/ats/careers/v2/viewRequisition?org=BANFFCENTRE&cws=39&rid=5882
We are accepting applications for the Program Coordinator, Banff International String Quartet Festival until a suitable candidate is found.
Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record before a final job offer can be finalized.
Visa Requirements: Candidates must be legally eligible to work in Canada. Banff Centre is unable to assist candidates in obtaining Canadian work authorization.
REMUNERATION:
$30.75 to $32.29 per hour
