Contract and Payment Administrator
/Job Title:
Contract and Payment Administrator
Organization:
Vancouver Musicians' Association
Deadline:
Oct. 20, 2026
Organization Description:
The Vancouver Musicians’ Association, Local 145 of the American Federation of Musicians is the largest Musicians’ Association in Western Canada representing and advocating, for over 121 years, the interests of professional musicians employed throughout mainland British Columbia. 1500 plus member musicians are engaged under freelance contracts and/or various collective agreements. The VMA runs an in-house contract/payment service for member musicians. We are seeking a skilled Contract and Payment Administrator to join our small vibrant team.
Website:
Job Description:
VMA Contract and Payment Administrator oversees and facilitates Members as they file contracts to engage or perform music-related work. If you enjoy working with musicians, have a strong understanding of spreadsheets, and find basic finance tasks satisfying, this role is for YOU.
VMA has a small, vibrant team who truly believe in the power of live music, and the value of the services that musicians deliver. We work with symphonies, small ensembles, teachers, and independent artists throughout mainland BC. We advocate for musicians and actively pursue ways to support and uplift their craft through our union of professionals.
VMA offers flexible hours, parking on site, pension and a medical benefits plan for all employees.
Employees are members of MoveUp COPE Local 378
Responsibilities:
o Member relations and communication related to contracts and payments
o Member payments through bank platform (Scotia)
o Administration Quick Books Online and bank reconciliations
o Answering phones and member correspondence specific to Contracts
o Detailed understanding of VMA Tariff of Fees and Bylaws
o Assist with contract related member engagement: learning sessions, newsletter articles
o Database maintenance and report creation
o Contract administration
o Filing and data entry
o General office duties
o Collaborate with / assist Director of Finance
o Assist Executive Director
Qualifications:
The ideal candidate has the following attributes:
o Proficient in Microsoft Office (Word, PowerPoint, Outlook) and database applications
o Strong Excel skills
o Strong administrative and organizational skills
o Strong verbal and written communication skills
o Experience with financial reporting
o Strong problem-solving skills
How to Apply:
To apply, please submit a cover letter and resume to audrey@vma145.ca
Remuneration:
Compensation: $25 - $27 per hour commensurate with experience. The VMA offers a comprehensive benefits package on completion of a successful probationary period.
