Administrative Assistant
/Job Title:
Administrative Assistant
Organization:
Theatre Under the Stars
Deadline:
Mar. 15, 2026
Organization Description:
Theatre Under the Stars Musical Society (TUTS) is not for profit society with a mandate to entertain families through popular musical theatre shows, while providing a vibrant outlet and training ground to develop amateur performers and technicians both young and old. TUTS achieves this through a unique collaboration between professionals and volunteers working together in administration, performance, production, and venue operations. TUTS values an atmosphere of inclusion and mentorship in order to build strong character and to promote positive values. Presented at Malkin Bowl in Stanley Park, Vancouverites have long considered TUTS a summer cultural tradition with average attendance of approximately 40,000 patrons per year.
The 2026 Summer Season at Theatre Under the Stars brings back the tradition of open-air musical theatre with the productions of Sister Act and Disney’s The Little Mermaid, running in repertory from July 3rd to August 22nd.
Website:
http://tuts.ca/about-tuts/join-our-team/
Job Description:
There are two Administrative Assistant positions available. Both individuals will have overlapping and some position-specific responsibilities.
The Administrative Assistants will be mentored and work closely with the General Manager and Operations Manager on the day-to-day operations of the organization. They will also support other members of the TUTS’ Administrative Team, such as the Operations Manager, Operations & Volunteer Coordinator, Box Office Supervisors, Front of House Managers and Site Assistants. This position will start May 19th and continue through the summer until August 28th.
Responsibilities:
Providing excellent customer service to theatre patrons with ticketing inquiries on the telephone and via email
Advertising and soliciting new clients for VIP Experience nights
Updating TUTS website to reflect the most current information as necessary
Liaising with cast, production, and sponsors for souvenir season programme requirements
Assisting with Opening Night invitations and RSVPs
Preparing petty cash and credit card reconciliations
Assisting in implementation of various outreach events in the community
Implement marketing material distribution plan within Stanley Park
Updating and distributing contact lists and information
Liaising between internal parties, sponsors, vendors and marketing consultants
Participate in the set up and take down of Front-Of-House patron experience areas on Summer Camp presentation nights and VIP Nights.
Processing Summer Camp registrations, fielding inquiries & liaising with Camp director
Preparing and finalizing Summer Camp Welcome Packages
Liaise with parents and instructors on communicating Summer Camp information and ticketing needs
Acting as an administrative support/assistant to the Volunteer Coordinator, Box Office Supervisors and Front of House Managers
Ordering and managing inventory of supplies for FOH operations
Identifying inventory trends and needs
Storing and stocking products in preparation for the evenings’ events
Other duties, as assigned
Qualifications:
Strong knowledge of Microsoft Word and Excel
Ability to take initiative, proactively anticipate the needs of production, thrive in a busy team environment and work flexible hours
Ability to organize, plan, prioritize, multi-task, and problem solve efficiently
Ability to work both independently and collaboratively
Excellent writing, editing and proofreading skills
Excellent verbal communication skills
Well-rounded personality with a strong sense of professionalism, work ethic
Passion for the arts
Great attention to detail
Additional Assets
Experience with Mac computers an asset
Photo editing skills an asset
Graphic Design experience an asset, particularly using Adobe Illustrator
How to Apply: Visit https://www.tuts.ca/about-tuts/join-our-team/ to apply
Remuneration: $18.85 per hour
