Administrative Assistant
/Job Title:
Administrative Assistant
Organization:
Presentation House Theatre
Deadline:
Open until filled
Organization Description:
Organization's Mandate
• To create community by using the professional theatre experience to build bridges between generations and cultures
• To create meaningful connections between people, through the development, production, presentation and touring of professional theatre for children, youth and adults
Since 1978 Presentation House Cultural Society has overseen the animation and maintenance of the Presentation House Arts Centre and operated Presentation House Theatre. PHT produces and presents theatre for families, children and adults. Programming includes culturally diverse artists, relevant to the people who inhabit the North Shore. The company is noted for its distinct creations of work for the very young with guided play experiences and theatre programing for seniors.
We believe that the performing arts play a vital role in creating community, that exploration and play are at the core of creativity, and that buildings are “enablers” where people dream, practice and perform. We are committed to bringing professional artists and audience together, transforming lives and encouraging us all to learn more about our community and ourselves.
Website:
Job Description:
The administrative assistant provides hands-on experience in theatre management across key areas.
Over the summer they will assist with managing our box office and community engagement initiatives, and supporting the staff in preparation for the upcoming 2026/2027 season. Primarily they will have the chance to collaborate and lead the planning for our 50th season celebration.
This position requires the successful candidate to be on site and in the office 4 days a week reporting directly to the Operations Manager, and the Managing Artistic Director.
Responsibilities:
The Administrative Assistant will work with the Operations Manager and Company Manager to run the box office and front of house operations for Presentation House Theatre. Duties will include:
- Managing the customer relationship management (CRM) system including processing payments, data entry and generating reports.
- Assist with scheduling and overseeing casual box office and front of house personnel
- Assist with recruiting, scheduling, and overseeing volunteers.
- Oversee concession operations, scheduling, ordering and maintenance of concession stock.
- Be the FOH Manager representative for all performances including rentals, or otherwise schedule casual staff to cover.
- Prepare show information documents for summer events and 2026-2027 events.
- Assist with organizing and planning the 50th anniversary of the company.
- Answer the phone, checking the general email and supporting general office administrative duties.
- Other duties as needed.
Qualifications:
Eligibility:
This position is subject to funding through the Canada Summer Jobs program. To be considered for this position, applicant must be between 15-30 years of age at the start of employment; be a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; and have a valid SIN at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.
Other Qualifications
- Strong written, proofreading, and editing skills
- Proficiency in Microsoft Office Suite and Google Suite
- Basic understanding of Ticketing CRM
- Experience with administration and office work is a plus
- The ability to handle multiple projects
- Ability to work effectively as part of a team and maintain a positive, professional attitude.
Desired Qualifications:
- Working towards a theatre relate degree or a administration related degree.
- Knowledge of contemporary Canadian theatre scene, with engagement in the local
theatre community and interest in community programs.
- Exceptional communication and organizational skills, with a demonstrated
commitment to diversity, inclusion, anti-racism, and equity.
How to Apply:
We value an inclusive workplace that is reflective of our community, and we
strongly encourage applications from members of diverse communities. Please
send your resume, including a cover letter to Linnea Perry. You can also reach out with any additional questions.
Email: development@phtheatre.org
Phone; 604-990-3473
Remuneration:
$21.50
