Artistic Administrator

JOB TITLE:
Artistic Administrator

ORGANIZATION:
The ACT Arts Centre/Maple Ridge Pitt Meadows Arts Council

DEADLINE:
Until Filled

ORGANIZATION DESCRIPTION:
The ACT Arts Centre (The ACT), operated by the Maple Ridge and Pitt Meadows Arts Council and centered in the heart of the growing community of Maple Ridge, is the leading provider of engaging, vibrant and excellent Arts Learning Programs, Gallery Exhibitions and Performing Arts Presentations for the growing communities of the region. Opened in 2003, the 486-seat theatre, studios, classrooms, and Art Gallery are home to many cultural and community events, delivering an impressive array of diverse arts and cultural programming and activities to over 70,000 patrons annually.

WEBSITE:
http://theactmapleridge.org

JOB DESCRIPTION:
Liaising between the Arts Learning Programs Department and the ACT Art Gallery, the Artistic Administrator(s) supports the administration and coordination of activities in The ACT Art Gallery and areas of the Arts Learning Programs.

Within The ACT Art Gallery, and reporting to the Gallery Manager and Curator, the Artistic Administrator supports the administration and assigned activities in The ACT Art Gallery and other display spaces and coordinates the Gallery Shop operations. The position will coordinate gallery events and programs, assist with exhibition-related tasks, support volunteer Docents, lead tours for Gallery visitors as needed, and other duties as they may arise.

Within the Gallery Shop, the position(s) supports operations, including working with the Volunteer Coordinator to schedule volunteers, replenishing stock, ensuring adequate cash box for cash purchases, and ensuring adequate packaging supplies. The Artistic Administrator(s) communicate with artists and suppliers, arranges attractive merchandise displays, organizes inventory, and supports Shop promotion.

Within the Arts Learning Programs Department and reporting to the ALP Manager, the Artistic Administrator(s) will support community events initiatives, seasonal school activities—which include selected Art Gallery tours, workshops, coordinating logistics for off-site SD 42 after-school activities, for school groups, afterschool programs, homeschool programs, onsite student and professional development workshops—and supporting the ACT Scholarship Program. The position(s) will also assist in administrative tasks for regular learning programs, including spring break and summer camp support.

The successful candidate has a strong background in visual arts and/or Gallery operations and/or Event management and is passionate about the arts and learning for all ages. As a highly organized person with strong administration skills, they will be able to function as part of a team and work within deadlines to utilize their creative skills to help The ACT deliver high quality programs.

This is a part-time, permanent, 20 hours weekly position; 5 days a week, Tuesday–Saturday, 9am–1pm or 1pm–5pm, with occasional weekend/holiday hours required. Flexibility in hours to be discussed.

RESPONSIBILITIES:

Gallery & Shop
• Assist in exhibition administration, installation, and de-installation
• Assist in open calls for the Art Gallery and Passaggio Gallery
• Assist on site at exhibition openings and gallery programs
• Schedule and assist with training Docents for each exhibition
• Refresh Gallery Shop displays on a regular basis
• Maintain sales system and inventory using the Square application
• Be a part of the team that regularly reviews submissions of artisanal work for the gallery shop and post calls for artisans as directed by the Gallery Manager and Curator
• Organize intake, return, and inventory of Gift Shop artwork, craft, and products
• Assist with administration of incoming and outgoing Gallery artwork, including condition reports and photo documentation
• Communicate with the Marketing department to promote the Gallery Shop
• Prepare cash deposits on a regular basis, prepare contracts for new Shop Artisans, and enter intake and return records of each Artisan’s artwork/products using Square and Excel programs
• Assist with other tasks and projects as required

Arts Learning Programs Coordination
• Assist in coordinating school programs at The ACT and offsite. For onsite programs, this includes scheduling in Event Pro software, on-site class set-up, organizing supplies, and welcoming participants.
• Assist with onsite school activities including tours of selected gallery exhibitions (2–3 annually); workshops for SD#42 classes and homeschool groups; and professional development workshops for educators (up to 2 per year)
• Assist in communication with educators
• Liaise with SD#42 After School Programs Coordinator to coordinate after-school programs at local elementary schools, including communication with instructors, arranging delivery of supplies, and supporting SEND students
• Provide administrative support to school-related programming, including tracking participation statistics, processing evaluations, and supporting quality control initiatives
• Assist in coordinating Annual Scholarship program and adjudications
• Provide data upload support to Arts Learning Programs through Perfect Mind registration system (training provided)
• Assist with other programs and events, as assigned

QUALIFICATIONS:
• A visual or performing arts or education-related degree or diploma from a college/university, or comparable experience
• At least 2 years of work experience in a similar position or related field
• Previous experience installing exhibitions, including handling of artworks, is a plus
• Previous experience in administering performing arts events is a plus
• Proven ability to establish and maintain effective working relationships with multiple stakeholders and provide high-level customer service
• Experience working with volunteers
• Personable and conscientious work ethic
• Ability to prioritize tasks and meet deadlines
• Demonstrated ability to work independently and collaboratively
• Experience and/or knowledge of the BC curriculum
• Experience and/or knowledge of SEND programming (Special Educational Needs and/or Disabilities) is an asset
• A current BC driver’s license and access to a reliable vehicle is an asset
• Flexibility to work occasional evenings and weekends
• Ability to lift up to 30 lbs
• Must submit to a vulnerable sector criminal background check

Skills
• Excellent organizational, administrative, and interpersonal skills with high attention to detail
• Highly proficient English language skills for in-person, phone, and written communications
• Strong ability to multi-task, evaluate, and manage priorities
• Art handling skills and basic exhibition fabrication
• Creative, collaborative thinker
• Confident in troubleshooting
• Skilled in utilizing MS Office, particularly Word, Excel, and Outlook

HOW TO APPLY:
Please send a cover letter and CV to humanresources@mract.org with the subject line “Artistic Administrator”. We wish to thank all those who apply; however, only those candidates advancing will be contacted. Three professional references will be required. The Maple Ridge and Pitt Meadows Arts Council and ACT Arts Centre is committed to upholding the values of excellence, equity, diversity, and inclusion in our visual arts, performing, learning, volunteering, and work environments. We welcome applicants who will work respectfully and constructively with differences among a broad spectrum of employees and members of the community.

REMUNERATION:
$25/hour + 4% vacation pay