Development Coordinator
/Job Title:
Development Coordinator
Organization:
Vancouver Symphony Society
Deadline:
Mar. 11, 2026
Organization Description:
About the VSO
Vancouver Symphony Orchestra Founded in 1919, the VSO is the third largest symphony orchestra in Canada, and the largest performing arts organization in Western Canada. The VSO creates, curates, and connects irresistible musical experiences—performing 150+ concerts annually in its home, the Orpheum Theatre, as well as numerous venues throughout Metro Vancouver, and online. The VSO is one of a handful of orchestras worldwide that has its own music school: the VSO School of Music. The organization delivers extensive education programs reaching more than 50,000 young people annually, and community engagement initiatives that reach a further 100,000+ people. Maestro Otto Tausk is the VSO’s Music Director and the Artistic Advisor of the VSO School of Music.
About the VSO School of Music
VSO School of Music, founded in 2010, is a 25,000 square foot state of-the-art music school located adjacent to the Orpheum Theatre in downtown Vancouver. With a mission to enrich lives through the joy of learning, playing and performing the world’s great music, the VSO SoM develops experiences that are accessible to all, regardless of age, ability, playing level or economic circumstances; and by nurturing creative and engaged members of society through achievement in the musical arts. With a roster of over 1900 students, the School is proud to offer individual or group instruction by members of the Vancouver Symphony and other high-quality music educators.
The school also features a performance theatre (Pyatt Hall) and Reception space which sees a wide range of arts, entertainment, and corporate groups utilizing the space for performances, recordings, and special events.
Website:
Job Description:
The Development Coordinator plays a pivotal role in the Development Team providing comprehensive administrative support to our events team in the planning and execution of a diverse array of events and activities for the Vancouver Symphony Society and the VSO School. Your ability to maintain meticulous records, manage all aspects of administrative work will contribute significantly to the success of the organization's events. This is an 8 week temporary position.
Responsibilities:
•Provide administrative support to the VSO and SoM Events Team and Senior Director, Corporate Programs & Events
•Manage and organize files, ensuring that all documents are properly archived and readily accessible
•Coordinate schedules and meetings, and prepare materials in advance (Development Team, Gala Committee, internal Gala & Events teams)
•Provide post-Gala administrative and database support as needed (duties to include, but not limited to, supporting the transfer of data from Givergy to Tessitura, helping prepare donation call lists as well as follow-up calls to Gala donors for donation gift collection and processing as required)
•Facilitate communication between departments and act as a primary point of contact for inquiries
•Assist in the preparation of reports, presentations, and other documents to support organizational objectives
•Maintain detailed event calendars, schedules, and timelines to ensure all deadlines are met
•Assist in post-event evaluations and reporting, gathering feedback, and identifying areas for improvement
•Will manage RSVP's for all events (if required)
•Will assist the events team for both VSO and VSO School of Music events
Qualifications:
•Associate’s degree or equivalent experience in a similar role
•Strong proficiency in Canva, Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with office equipment
•Excellent organizational and time management skills with the ability to prioritize tasks effectively
•Strong verbal and written communication skills, demonstrating professionalism in all interactions
•Ability to maintain confidentiality and manage sensitive information discreetly
•Proficiency in multitasking and maintaining attention to detail in a fast-paced environment
•Ability to work flexible hours, including evenings and weekends, as required for events
•Strong problem-solving skills and the ability to work independently as well as part of a team
How to Apply:
Please email your resume and cover letter to employment@vancouversymphony.ca
Please include Development Coordinator in the subject line.
The VSO and the VSOSoM thanks all applicants for their interest, only those applicants selected for an interview will be contacted.
Remuneration:
$7,046 for 8 week period
