Summer Administrative Assistant
/Job Title:
Summer Administrative Assistant
Organization:
Gallery 7 Theatre
Deadline:
May. 10, 2026
Organization Description:
Gallery 7 Theatre is passionate about creating entertaining and thought-provoking theatre that explores the spiritual, relational and social aspects of the human experience with a vision towards hope, reconciliation and redemption.
Based in Abbotsford, BC, the theatre has produced over 110 productions in over 34 years of continuous operation. Each year, the theatre produces up to five mainstage productions plus a second stage series. The theatre attracts over 14,000 theatre fans from across the Fraser Valley each season.
An incorporated Society and a registered Charity, the theatre is governed by a volunteer Board of Directors and is run by a small staff consisting of a full-time Managing Artistic Director, a full-time Business and Operations Manager, a full-time Production Manager, a contract Marketing Associate, a part-time Box Office Agent, a part-time Front of House Manager, and a contract Bookkeeper.
As a semi-professional, community-based theatre, productions involve both contract artists and volunteer artists, technicians, front of house staff and others. Individuals from all walks of life are invited to participate in and attend our productions, regardless of background. The Society is supported by a large group of donors as well as local and regional sponsors.
Website:
Job Description:
We are looking for an enthusiastic, organized, & motivated individual with a passion for live theatre and strong customer service abilities to join the Gallery 7 Theatre team as a Summer Administrative Assistant. This multifaceted role provides hands-on experience in theatre management across three key areas: leading the administrative execution of our July summer camps, managing box office and community engagement initiatives, and supporting the production team in preparation for the upcoming 2026/2027 season. This position requires the successful candidate to be on site and in the office 5 days a week reporting directly to the Business and Operations Manager (BOM), and in their absence, the Managing Artistic Director (MAD), as well as working closely with other members of the G7 team.
Responsibilities:
Provide administrative leadership in the execution of our summer theatre camp program for young people and adults running in July. Responsibilities include handling registrations, parent communication, and conducting morning warm-up games.
- Act as the primary staff point of contact for patrons and camp families, ensuring a welcoming, fun, and professional experience.
- Assist in the execution of the Volunteer and Sponsor Appreciation Event.
- Manage and process online, phone, and email box office sales, season renewals, and donations using Spektrix and other patron and donor management software.
- Create a welcoming, fun, and professional experience for volunteers, staff, and audiences.
- Provide support as needed to the Marketing department in promoting programs and the upcoming season through various publicity tactics, including social media, email marketing, and telemarketing.
- Assist the Production Manager with the organization and maintenance of props, costumes, and storage stock.
- Support the production team in preparation for the 2026/2027 season, including volunteer management and marketing dissemination.
- Submit receipts for reimbursement.
- Engage in WorkSafe check-in/out practices and enforce all child-safe and emergency protocols.
- Submit weekly reports and records of hours to the BOM and MAD, and manage receipts for reimbursement.
Qualifications:
- This position is made possible as part of the Canada Summer Jobs program. In order to apply for this job the candidate must be aged between 15 and 30 years old on the start date of the job; have a valid Social Insurance Number (SIN); and be a Canadian citizen, a permanent resident of Canada, or a person who has been granted refugee status in Canada.
- A commitment to championing the mission, vision, and values of the organization.
- An interest in, and a passion for, the arts and live theatre.
- Subject to a clear Vulnerable Sectors Criminal Record Check.
- Ability to work well in a dynamic and team-oriented work environment, but also the ability to work independently as required.
- Ability to stay focused and on task when working in an office setting.
- Excellent computer skills and the ability to learn new computer software programs.
- Familiarity with, or ability to quickly learn, box office systems and procedures.
- Familiarity with, or ability to quickly learn, other point of sale systems.
- Able to process a variety of payment methods such as cash, cheque, debit, and credit.
- Excellent interpersonal and customer service skills.
- Excellent telephone and online communication skills.
- Excellent time-management skills
- Strong multi-tasking ability.
- Strong commitment to excellence, organization, and attention to detail.
- Ability to solve problems quickly and efficiently.
- Strong writing skills.
- Ability to develop effective, positive, and life-affirming relationships with staff, volunteers, and patrons.
- Ability to adapt to change as necessary.
- Access to a vehicle or reliable transportation. Holding a valid Class V driver’s license is necessary for the fulfillment of the role.
How to Apply:
Application Deadline: Ongoing, until the position is filled.
Application Process:
Please send a cover letter and professional resume to office@gallery7theatre.com. This employment opportunity is open to all individuals who meet the above requirements and is pending grant funding. Please understand that only those selected for an interview will be contacted.
Remuneration:
$20 per hour
