Production Assitant

Job Title:

Production Assitant

Organization:

Vancouver Youth Choir

Deadline:

Sep. 18, 2026

Organization Description:

Our Mission
To lead Canada in choral education by providing high caliber professional level training in an inclusive community. We empower young singers to pursue artistic excellence in an environment of true belonging, where diverse traditions, cultures, and voices are respected and celebrated.

Be a part of this incredible organization that has been delivering the Choral Training and Performance Program since our founding in 2013. What began with 30 singers has grown into Canada's largest choir for children and youth, serving over 730 youth across 16 ensembles.

Over the past decade, we have continuously refined and expanded our program to address community needs, particularly focusing on accessibility, cultural diversity, and Indigenous reconciliation. Our growth trajectory demonstrates both the ongoing demand for this program and our commitment to evolving our offerings to better serve the Greater Vancouver community. Our geographic reach spans 16 municipalities and 168 schools.

Website: http://vancouveryouthchoir.com/

Job Description: Role Overview
Reporting to the Director of Production, the Production Assistant provides hands-on administrative and logistical support to VYC’s production function across concerts, events, tours, retreats, fundraising events, outreach programs, and other activities.
The Production Assistant works under the direction of the Director of Production while exercising appropriate initiative and independent judgment in completing assigned responsibilities. The role is responsible for executing assigned production tasks accurately, proactively, and on time, while keeping the Director of Production informed of progress, outstanding items, questions, and emerging issues.
Additionally, this role will also provide on-site venue support to the Director of Operations when and where required.

Responsibilities:

Key Responsibilities

1 ) Production Assistance

• Production & Event Support

• Support the planning and delivery of VYC concerts, retreats, tours, donor and fundraising events, outreach programs, and other activities within the scope of the

• Production Assistant role.

• Assist with event logistics including schedules, supplies, signage, catering, transportation, venue requirements, equipment, and event materials.

• Prepare, organize, print, pack, and distribute pre-event materials, including run sheets, schedules, participant information, signage, lists, packages, volunteer materials, and other event documentation.

• Prepare and organize event supplies and production materials, including maintaining inventory, identifying items requiring replenishment, and coordinating pickups, deliveries, and movement of materials.

• Help ensure event information, supplies, and materials are accurate, complete, organized, and ready for staff, volunteers, and event teams in advance.

• Support event set-up, on-site execution, front-of-house or backstage needs, and event wrap-up as required.

• Assist with coordination and follow-up with venues, vendors, staff, volunteers, participants, and event partners.

Production Administration & Box Office Support

• Maintain and update production documents, calendars, checklists, participant lists, schedules, contact information, and event records.

• Complete assigned logistical tasks related to venue bookings, quote gathering, rentals, transportation, accommodation, catering, and other event requirements.

• Track assigned production tasks and deadlines, follow up on outstanding information or deliverables, and communicate progress or emerging issues.

• Provide box office and ticketing support, including guest lists, complimentary tickets, ticket inquiries, event-day box office preparation, and other assigned ticketing tasks.

• Assist with participant, volunteer, vendor, and guest communications related to event logistics.

• Maintain organized, accurate, and up-to-date production files and records.

Seasonal & Project Support

• Provide administrative and logistical support to the production function in response to changing production priorities throughout the season.

• Take responsibility for assigned tasks and small projects through to completion, including managing agreed timelines, following up on outstanding items, and communicating progress, questions, or emerging issues.

• Support fundraising events, tours, retreats, outreach programs, and other seasonal projects that fall within the scope of the Production Assistant role.

• Priorities and workload will vary throughout the season depending on VYC’s event calendar, organizational priorities, and production needs.

2) Venue Coordination

The Venue Coordinator supports the smooth operation of Vancouver Youth Choir’s weekly rehearsals by overseeing venue logistics, assisting with setup and teardown, and serving as an on-site resource for staff, singers, and families. This role ensures that rehearsals run efficiently, the venue is safe and organized, and that communication between teams remains clear and responsive.

Key Responsibilities

• Be at various sites in Vancouver for rehearsals on Mondays, Tuesdays, and Wednesdays.

• Open and close the venue, ensuring all spaces are secure and ready for use.

• Oversee rehearsal setup and teardown, ensuring all required materials, instruments, and equipment are in place.

• Serve as an on-site resource for parent managers, conductors, singers, and families, providing information and assistance as needed.

• Track attendance and participation of volunteers as required.

• Maintain a welcoming and professional rehearsal environment.

• Complete other duties as assigned from time to time to support rehearsal operations and organizational needs.

• Provide first aid support as required (training provided.)

• Sorting music in the Music Library, and printing music and other documents as required.

• Flag any issues, concerns, or updates to the Operations Team in a timely and detailed manner.

Breakdown of allocation of time
1) Flex-time for Production support:
10.5 hours per week as required

2) On site Venue support:
Rehearsal Schedule: 9.5 hours per week
Mondays 6:00-9:00pm at Ebenezer Baptist Church,
Tuesdays 3:45-6:15pm at Sir Alexander Mackenzie Elementary School,
Wednesdays 3:30-7:30pm or 4-8pm at St Mary’s Kerrisdale.

Qualifications:

Education and Experience:
3 - 5 years of relevant experience in administration, event planning, volunteer coordination or production (or an appropriate combination of education and experience)
Experience with non-profit/charitable organization is an asset
A valid driver’s license and access to a vehicle

Concrete demonstrable skills and other qualifications include:
Strong organizational abilities including coordinating and task facilitation
Strong service orientation
A collaborative mindset, a willingness to pitch in and get things done
Ability to manage multiple priorities and meet deadlines during a hectic production schedule
Detail orientation
Strong systems thinking and problem-solving
Strong written and verbal communication skills; with excellent interpersonal skills
Demonstrated passion, compassion and commitment for the mission and values of VYC

How to Apply:

To apply, please submit a CV and cover letter outlining your interest and suitability for this position to hr@vancouveryouthchoir.com with ‘Production Assistant’ in the subject line.
Deadline for applications is Sept 18, 2026.
Thanks to all who apply. Only short-listed candidates will be contacted.

Remuneration:

$22.00 per hour