Graduate Recruitment + Admissions Coordinator
/Organization:
Emily Carr University of Art + Design
Deadline:
May. 27, 2025
Organization Description:
Emily Carr University of Art + Design is a school of students, faculty, thinkers and makers unlike any other. Established in 1925, we are the only specialized, accredited, public, post-secondary university in British Columbia solely devoted to education and research in the creative sector and its associated knowledge economy. We merge research, critical theory and studio practice in an interdisciplinary environment, strengthening our work by the integration of our personal and professional practices. Our strategy, facilities, partnerships and resources are intentionally student-centred to foster dialogue, expression and open connections in support of the next generation of creative and cultural leaders.
Website:
Job Description:
Permanent Full-Time Excluded Position
8:30am to 4:30pm / Monday to Friday
(Telecommuting Options Available)
The Graduate Recruitment and Admissions Coordinator, has primary responsibilities in graduate student recruitment and admissions in support of ECU’s Strategic Enrollment Management plan. The Coordinator works with the Manager, the Dean and Associate Deans of Graduate Studies, Graduate Office staff, faculty, Student Services and other areas in coordinating graduate-level and program-specific recruitment, admissions, and student onboarding, ensuring excellent Graduate student experience by supporting all relevant program administration as needed.
Benefits of Joining the Emily Carr community:
• Enrollment in a comprehensive benefits package, including Dental Coverage, Extended Health, Disability Coverage and Life Insurance.
• Membership in the College Pension Plan.
• Access to personalized telecommuting options.
• Competitive vacation and Professional Development benefits.
Responsibilities:
1. Support and participate in short and long-term Graduate recruitment and departmental strategic planning in alignment with the University’s overall strategic plan.
2. Support prospective graduate students, applicants, and newly admitted students.
3. Under the guidance of Graduate Office leadership and in collaboration with Student Services, recommend and implement an annual recruitment strategy for local, regional, and international graduate-level audiences.
4. Coordinate the preparation of promotional public-facing content for all graduate programs in consultation with Communications. Maintain relevant public-facing information.
5. Travel as needed for recruitment activities which may include occasional off-site local events, regional, national, and international travel, outside of regular business hours which requires flexibility in workdays and hours.
6. Conduct market research and review admissions standards and enrollment trends to ensure up-to-date graduate admissions procedures in harmony with student experience and program milestones. Under the guidance of Graduate Office leadership, determine application requirements and eligibility criteria.
7. Prepare admissions-related assets, maintain relevant public-facing information, and keep open communication with applicants to ensure conversion efforts are fulfilled.
8. Collaborate with Financial Services, Advancement Office, and Graduate Office on the distribution of appropriate acceptance packages. Coordinate processes for assigning students to paid positions through admissions in collaboration with Grad Office staff, Associate Deans, Research, faculties, and other stakeholders.
9. May lead, schedule, and manage Alumni Ambassadors, staff or external consultants as needed, including setting goals and monitoring performance and outcomes. May select and train casual or contract staff as required.
10. In collaboration with Student Services, assess application materials, maintain applicant records, and track all applications, communicate application results using student database and application management software.
11. In tandem with Program Coordinator, Graduate Programs, lead graduate orientation event planning and execution in support of incoming students. Organize other fulsome student onboarding events and content.
12. Under the guidance of Manager, Graduate Studies Administration and Operations, maintain functionality of all relevant existing procedures, and recommend new business practices.
13. Ensure up to date graduate-level guidelines, policies, procedures, and handbooks are maintained in connection with recruitment and admission activities and goals.
14. In tandem with Program Coordinator, Graduate Programs, plan and collect data via graduate student surveys.
15. Build strong relationships with key Emily Carr University stakeholders and maintain collaborative workflows with other administrative offices to ensure ongoing services to graduate students.
16. Attend relevant Graduate Office meetings. Keep informed of program milestones, pedagogical practices, curriculum, and graduate studies operations.
17. Foster a culture of Justice, Equity, Diversity, and Inclusion (JEDI) by remaining current in JEDI trends that impact field of work and make recommendations to the Manager for improvements in support of the strategic goals of the University.
18. Perform other related work as required.
Qualifications:
• Master’s degree in a related field.
• Minimum three years related experience in a public post-secondary setting, including a minimum two years of experience in assessing academic or artistic admissibility, and in related recruitment activities.
• Or an equivalent combination of education and experience.
• Knowledge of national and international post-secondary systems and policies.
• Demonstrated knowledge of the functioning of graduate programs and of student record databases.
• Demonstrated experience providing student support.
• Experience with hiring and supervision.
• Experience with preparing or reviewing marketing and public communication strategies.
• Demonstrated strategic and tactical problem-solving abilities.
• Strong collaborative and organizational skills.
• Demonstrated achievement in advancing strategic enrollment management institutional objectives.
• Excellent verbal and written communication skills and ability to make public presentations.
• Record of ability to execute admission processes.
• Demonstrated commitment to the principles of equity, diversity, inclusion, and reconciliation, and proven ability to exercise cultural sensitivity and competency in diverse populations and when dealing with students, faculty, staff, and the public.
• Ability to travel independently as needed, and flexibility to make off-site presentations outside of regular business hours from time to time.
• Fluency in a second language is considered an asset.
How to Apply:
To apply for this job, please visit https://ecuad.peopleadmin.ca. Competition closes on Tuesday, 27 May 2025.
Emily Carr University especially invites those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us to expand our capacity for diversity in the broadest sense. In addition, to correct the conditions of disadvantage in employment in Canada, we encourage applications from members of groups that have been historically disadvantaged and marginalized. These include women, persons with diverse gender expressions and identities, persons of all sexual orientations, racialized persons, persons with disabilities, and First Nations, Metis, Inuit and Indigenous persons. All qualified people are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.
Remuneration:
$68,994 to $91,992 per annum
Contact Name: Human Resources
Contact Email: hr@ecuad.ca
Contact Phone: (604) 844-3824
