Program Coordinator, Dance
/ORGANIZATION:
Arts Umbrella
DEADLINE:
Jan. 20, 2026
ORGANIZATION DESCRIPTION:
Arts Umbrella is where young artists ages 2–22 cultivate their creativity in Art, Design, Dance, Theatre, Music, and Film. As a non-profit organization for arts education, we believe that art is powerful—powerful enough to change a child’s life in incredible ways. When young people connect with the arts, they gain self-confidence, develop self-discipline, and discover creative expression—qualities they carry with them for life. Arts Umbrella has two locations in Vancouver and Surrey, as well as donor-funded programs at schools, community centres, neighbourhood houses, and healthcare facilities across Metro Vancouver. We serve nearly 20,000 young people every year.
In April 2021, Arts Umbrella moved into a new home on Granville Island. This transformational opportunity allows us to further our vision for a better world where all young lives are inspired to pursue a lifelong journey towards self-expression, compassion, and humanity. It is our mission to be a leader in arts education for young people; to build community and deliver profound life experiences through our commitment to innovation, excellence, and inclusivity. Arts Umbrella is an organization full of heart, where self-expression and creativity are valued and nurtured.
JOB DESCRIPTION:
The Opportunity
Reporting to the Production Manager, Dance, the Coordinator, Dance provides essential operational support, including the coordination of production activities, schedules, and administrative tasks.
RESPONSIBILITIES:
Support dance department productions, including acting as stage manager for in-house performances, and facilitating and communicating production set and props, programme information, and lighting and costume elements.
Support department operations through communication, handbook management, and coordination of reference letters, fundraisers, and subscription series.
Provide administrative and student support, including volunteer hour tracking, studio bookings, recital assistant scheduling and oversight, student assessments, and assistance with faculty/musician substitutions.
Coordinate program logistics such as weekly schedules, including health program and bus schedules, internal theatre bookings, repertoire tracking, photoshoots, and guest/artist communications.
Assist with financial and operational tasks including visa reconciliation, invoice and receipt processing, department purchases, and ticket/box office management.
QUALIFICATIONS:
Completion of a post-secondary degree/diploma.
Post-secondary education in Theatre, Dance, or Performing Arts, or equivalent practical experience.
1–2 years of relatable experience.
Strong written and oral communication skills.
Ability to prioritize, think ahead, and work effectively under pressure to meet deadlines in a fast-paced environment.
A keen eye for detail to ensure accuracy in paperwork, logistics, and production-related tasks.
Proven experience with MS Office products (Word, Excel, Outlook), Adobe Creative Suite (Photoshop, InDesign, Premiere Pro) and Google Suite (Docs, Sheets, Forms).
Experience with software QLAb, Master Tour, and Tickit an asset.
Proven ability to work in a team.
An understanding of the discipline of dance, including dance production processes, scheduling, and event coordination, would be considered an asset.
HOW TO APPLY:
Apply online here: https://recruiting.ultipro.ca/ART5101ARTU/JobBoard/c5fa99b2-fd15-4529-9680-ed36be3c61b5/OpportunityDetail?opportunityId=31497df2-6196-48f3-885c-c71293ac85d3
REMUNERATION:
$40,000 - $45,000
