Operations Coordinator
/ORGANIZATION: Vancouver Bach Choir
DEADLINE: January 19, 2026
ORGANIZATION DESCRIPTION:
Now in its 95th season, the Vancouver Bach Family of Choirs (VBFC) provides high quality training and performances of traditional and new choral works for all communities of all ages. With nine choral ensembles, the VBFC is the only organization in Metro Vancouver that provides choral singing and education to over 400 voices from pre-kindergarten choral training classes to three performing adult ensembles, including the flagship Symphonic Choir, the Vancouver Bach Choir. We are committed to offering choral education and vibrant and diverse choral experiences to our singers and audiences throughout the year.
As one of the largest choral organizations in Canada, the Vancouver Bach Family of Choirs explores a wide range of repertoire from the past to the present with passion and commitment. Through its series of concerts presented at the magnificent Orpheum Theatre and other stellar venues throughout the Lower Mainland and beyond, the organization continues to meet its mandate of choral education, as well as commissioning and performing works by Canadian composers alongside the world’s favourite symphonic choral works. The Symphonic Choir, under the baton of Maestro Leslie Dala, celebrates its 95th season in 2025–26. Maestro Dala is Music Director of the adult side of our programs, comprising Sarabande, Cantabile, and the Symphonic Choir. The children’s program, now comprised of six choirs for children ages 4–18, celebrates its 41st year, overseen by Music Director Marisa Gaetanne, with conductors Catherine Campolin and Emma Verret (mat cover) running our youngest choirs.
The Vancouver Bach Family of Choirs humbly work and make music on the unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and Sel̓íl̓witulh (Tsleil-Waututh) peoples. We are committed in our daily practice to question our own processes and advance ideals of diversity, equity, and inclusivity. That includes opening our hiring process to anyone who feels passionate about choral music and contributing to a rich and diverse musical scene in Vancouver. Please use the description below as a reference point, but if you believe you have the aptitude and attitude to successfully add to our organization in this role regardless of meeting these guidelines exactly, we want to hear from you.
WEBSITE:
http://vancouverbachchoir.com
JOB DESCRIPTION:
The Vancouver Bach Family of Choirs is hiring an Operations Coordinator to join its small but mighty administrative team. This is a part-time (20 hours per week) position, reporting to the Executive Director, with some flexibility around working hours and locations (around rehearsals), and a competitive compensation package including health benefits and annual paid vacation. The successful candidate will work closely with the Executive Director and is responsible for the day-to-day administration of choir operations, especially the Children’s Choirs, alongside a small, collaborative administrative team and committed artistic team. Other working relationships include music directors and conductors, rehearsal assistants, pianists, parents, and singers. The VBFC is committed to working with its staff to develop transferable skills in line with career development and aspirations. As part of a small, committed team, the successful candidate will have many opportunities, alongside regular responsibilities, to be involved in many aspects of the organization to build their portfolio and develop work in areas of interest. The VBFC is wholly committed to a positive, safe, inclusive, fun, and encouraging work environment.
RESPONSIBILITIES:
Book and schedule rehearsal venues and coordinate staffing
Ensure operations of rehearsals and children’s choir performances are successful by overseeing events and liaising with appropriate staff
Deal with complaints, concerns, and complex issues brought to the choir by Children’s Choir parents or singers
Work with the Children’s Choir Music Director and conductors to ensure copying and distribution of music to all children’s choirs
Liaise with the Executive Director and Music Directors to coordinate and distribute rehearsal and concert schedules (Children’s Choirs)
Prepare weekly e-newsletters for all children’s choirs and printed notices as required
Maintain CRM database (Choir Genius) and monitor and implement registrations and payments, with assistance from the Office Administrator
Field audition enquiries and coordinate audition schedules for all children’s choirs
Coordinate and oversee attendance for all children’s programs, including being onsite for some rehearsals
Manage both student and parent volunteers for children’s concerts
Assist with front-of-house duties for mainstage events when necessary
Coordinate uniforms for all singers in children’s programs
QUALIFICATIONS:
Proficient in Microsoft Office Suite and Google Apps; quick to learn new applications
Knowledge of WordPress and social media is an asset but not required
Knowledge of CRM software (Choir Genius) is an asset but not required
Capable of lifting up to 30 lbs
Valid Class 5 Driver’s License
Ability to move between rehearsal sites and central office
Knowledge of classical music, children’s programming, choral singing, and non-profit administration is an asset but not required
Excellent problem-solving and communication skills, especially when working with parents and singing members
Sensitivity to different cultural and language backgrounds of clientele
Excellent written skills and creative thinking
Enjoys working as part of a collaborative team in an open and transparent working environment
Ability to work independently with a flexible schedule, including evenings and weekends as required
Must be willing to submit to a criminal record check upon acceptance of the position
HOW TO APPLY:
Please submit a cover letter and resume as a single PDF titled “First Name_Last Name_Operations” (example: Gillian_Hunter-Gibbs_Operations) via email to Gillian Hunter-Gibbs at gillian@vancouverbachchoir.com. Deadline for applications is Monday, January 19, 2026. Interviews will be conducted in person or via Zoom as needed, with an anticipated start date as soon as feasible for the successful candidate.
REMUNERATION:
$45,000–$50,000 (pro rata, 20 hours/week) per annum, dependent on experience, plus health benefits, annual vacation, and additional holiday office closure for the Christmas season.
