Payroll & Benefits Administrator
/ORGANIZATION:
Arts Club Theatre Company
DEADLINE:
Open until filled
ORGANIZATION DESCRIPTION:
About Us
The Arts Club Theatre Company is Canada’s largest year-round not-for-profit theatre company. The Arts Club offers the best in professional theatre and has staged over 650 productions. We are grateful to have our offices, rehearsal halls, workshops, and theatres on the unceded, ancestral, and traditional shared lands of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations.
We are British Columbia’s largest non-profit cultural employer—hiring more than 500 artists, staff, and crew to stage up to 20 shows annually. We educate and cultivate students and theatre lovers of all ages—over 2,500 people engage in our education and professional development programs annually. We support artists and other arts organizations through professional engagement activities, believing firmly that an investment in the industry benefits all. We are a major economic driver in the areas surrounding our venues—our theatres attract a quarter million theatre patrons to dine and shop in the South Granville, Olympic Village, and Granville Island neighbourhoods.
Who Are We?
We are scrappy, ingenious trailblazers who create powerful, intimate artistic experiences that make you feel fully alive.
What Is Our Purpose?
To make our community come alive.
What Is Our Vision?
A world where vibrant communities are shaped by stories that inspire connection and vitality in us all.
Our Values
Determination: We have the drive to continue moving forward, with a respectful nod to our tenacious past and a fearless embrace of our future.
Curiosity: We have a strong desire to know more about ourselves, our art, and our patrons. We explore different viewpoints and ideas in our engagement with each other, our art, our peers, and our community.
Creativity: We use our imaginations to explore our artistic practice and champion innovation in all the work we do. We believe in the depth of our local talent and use our resources to showcase it.
Comradery: We interact with each other with good-fellowship and levity. Our spirit of generosity and warmth is seen in our empathy toward each other, artists, patrons, and community.
Safety: The health and well-being of each other and our community informs our work and creates a safe, inviting, and inclusive space for all. We commit to reviewing practices to ensure they are anti-racist and non-discriminatory.
We also strive to provide a safer work environment, both physically and mentally, and have ongoing commitments to inclusion, anti-racism, and anti-oppression. We want the stories we work together to tell to have nuanced and varied perspectives.
WEBSITE:
https://artsclub.com/
JOB DESCRIPTION:
JOB SUMMARY
Reporting to the Senior Director of Finance, the Payroll & Benefits Administrator is responsible for processing the weekly payroll for employees and independent contractors accurately and on time, ensuring compliance with union requirements and tax regulations, maintaining accurate records, and answering employee questions.
The successful candidate will have experience in accounting/finance/bookkeeping and excellent computer skills, including Excel. In addition, they will possess good judgment, high attention to detail, and the ability to communicate effectively and clearly. They will be able to work in a fast-paced, high-volume environment while multitasking responsibilities and meeting required deadlines. Experience and knowledge of full-cycle payroll processes are an asset, with the ability to learn and apply these skills quickly required.
BENEFITS
After a 3-month probationary period:
Employee Benefit Plan: Extended Health Care, Dental Care, Life, AD&D & LTD Insurance
Vacation time starting with 15 days per year
5 paid sick days off per calendar year
5 additional paid personal days per calendar year, prorated in the first calendar year for portion of year worked
Other benefits:
In addition to statutory holidays, the Arts Club is closed on Easter Monday, Christmas Eve, and Boxing Day
4 complimentary tickets to every production
Invitation to dress rehearsals, first rehearsals, and other artistic initiatives
Discount on all bar and concession items in our venues
ADDITIONAL DETAILS
Salary: $24 to $27/hour (actual level determined based on job-related knowledge, skills, education & experience)
Expected start date: As soon as possible
Employment Type: Permanent full-time, Monday to Friday, 30–40 hours/week, on site (some flexibility in hours and location of work based on needs of the position)
RESPONSIBILITIES:
Process full-cycle weekly payroll for staff and hourly employees, including calculating or verifying stat holidays, union dues, and gratuity payments
Process weekly payment of Equity actors’ contracted payments with appropriate deductions
Administer terminations and issue records of employment
Process annual T4s and T4As in accordance with CRA regulations
Administer union deductions, remittances, and updates
Administer company benefits; reconcile monthly to ensure all new employees and changes are applied promptly
Handle inquiries from employees, government agencies, and other organizations regarding employee work history and earnings information with empathy and urgency
Create, file, and maintain documentation for processes associated with the position
Ensure CRA, WorkSafeBC, EHT remittances, union, and benefit payments are made on time
Support continuous process improvements
Other duties as assigned
QUALIFICATIONS:
Ability to maintain confidentiality and exercise tact and diplomacy in dealing with sensitive information
Team player with high attention to detail and focus
Ability to accurately and efficiently input data into spreadsheets and payroll software in a timely manner
Ability to analyze information, resolve problems, and communicate resolutions
Ability to maintain positive and effective working relationships with employees and managers
QUALIFICATIONS AND EXPERIENCE:
Proficient with Microsoft Office 365, specifically Excel, and adaptable to learn new applications
Canadian payroll and benefits experience
Experience working with accounting/payroll/finance software
Considered an asset but not required: experience with a unionized environment and union pay rules, experience with Payworks and Sage 50, knowledge of BC Employment Standards and federal payroll legislation, enrollment in or completion of the Canadian Payroll Association’s Payroll Compliance Practitioner (PCP)
HOW TO APPLY:
The Arts Club is dedicated to respecting, championing, and uplifting underrepresented voices in all jobs. We strongly welcome and encourage those who self-identify as coming from underrepresented communities to apply.
If this role sounds exciting, send your resume and cover letter to humanresources@artsclub.com with the subject line: Payroll & Benefits Administrator – Arts Club Theatre Company – Your Name.
Access and inclusion are deeply important. If you have barriers to any part of the application process, please reach out to us. Applications may also be submitted in Word, PDF, Audio, Video, via face-to-face Zoom, or in another accessible format.
Application Deadline: Open until filled. Only those selected for interviews will be contacted. The Arts Club Theatre Company is an Equal Opportunity Employer, and hiring decisions are based solely on candidate merit and organizational needs.
REMUNERATION:
$24 to $27/hour
