Event Coordinator
/ORGANIZATION:
The Polygon Gallery
DEADLINE:
January 7
ORGANIZATION DESCRIPTION:
The Polygon Gallery invites applicants for a part-time position of Event Coordinator.
WEBSITE:
http://thepolygon.ca
JOB DESCRIPTION:
The Polygon Gallery invites applicants for a part-time position of Event Coordinator. Reporting to the Venue Rentals Manager, the Event Coordinator will be an important member of the Venue Rentals team, assisting with both the coordination and execution of internal and external events at the Gallery.
This is a 32-hour-per-week role that requires flexible hours, physical lifting, and excellent organizational and communication skills. The successful applicant will have a minimum of two years of experience in event management, venue rentals, or catering.
RESPONSIBILITIES:
Conduct site visits with new clients
Answer email and telephone inquiries from potential clients
Schedule event liaisons for each event
Maintain and update the contact database
Manage photos and Instagram posts
Enter event details into Reserve Interactive software
Assist in planning internal and external events in accordance with Gallery venue policies
Communicate professionally with clients, event planners, and vendors
Complete other administrative tasks as required
Coordinate set-up and strike of event spaces according to floor plans
Ensure all Polygon Gallery event guidelines and policies are followed
Ensure client expectations are met or exceeded during event execution
Complete required information in the Event Log following each event and adhere to the Event Checklist provided by the Venue Rentals Manager
QUALIFICATIONS:
Strong writing skills and attention to detail
Ability to prioritize tasks and manage time effectively
Capacity to work on multiple events simultaneously
Experience working in a cultural environment and knowledge of the visual arts is an asset, but not required
HOW TO APPLY:
To apply, please send a resume and cover letter to Sarah Roa Watson, Venue Rentals Manager, at hiring@thepolygon.ca. Applications will be reviewed as they are received. The deadline to apply is January 7.
REMUNERATION:
$40,000–$45,000 per year for this part-time position of 32 hours per week
