Financial/Administrative Assistant

Job Title:

Financial/Administrative Assistant

Organization:

Chilliwack Cultural Centre, Chilliwack BC

Deadline:

Jul. 31, 2026

Organization Description:

About Us:

The Chilliwack Cultural Centre is a vibrant hub for arts and culture, hosting a wide range of events, performances, and classes. We take pride in providing a welcoming, clean, and safe environment for our patrons, performers, and staff.

Commitment to Diversity & Inclusion:

The Chilliwack Cultural Centre is dedicated to fostering a diverse and inclusive workplace. We encourage applications from all qualified individuals, including those from underrepresented groups.

Website:

www.chilliwackculturalcentre.ca

Job Description:

Start Date: Mid to late August 2026

The Financial/Administrative Assistant works closely with the Centre’s Bookkeeper to maintain accurate financial records and support bookkeeping tasks as needed. This role includes supporting the daily operations of the Chilliwack Cultural Centre by performing a wide range of administrative, clerical, and support tasks. This position plays a critical role in ensuring smooth office management and supporting staff, volunteers, and patrons.

This dynamic role requires exceptional organizational, communication, and leadership skills, as well as the ability to collaborate across departments. Flexibility is essential.

Responsibilities:

• Financial and Bookkeeping Support:

• Collaborate with the Bookkeeper to ensure accurate financial tracking and reporting.

• Assist in processing invoices, payments, and reimbursements.

• Support budget tracking and prepare financial documents as needed.

• Handle data entry and maintain financial files in accordance with organizational policies.

• Administrative Support:

• Answer and direct phone calls, emails, and other inquiries in a professional and timely manner.

• Maintain and organize office files, records, and documentation, both digital and physical.

• Prepare and edit correspondence, reports, and presentations as needed.

• Data entry and digital filing support for various departments.

• Patron Experience Responsibilities:

• Greet and assist visitors, patrons, and vendors with professionalism and warmth.

• Address general inquiries about programming, ticketing, and events.

• Serve as a liaison between staff and patrons, providing excellent customer service.

• Ensure a high level of patron service for the Chilliwack Cultural Centre

• Maintaining a high level of knowledge of the activities and services offered at the Chilliwack Cultural Centre

• Act as an Ambassador for The Centre when in public

• Participation in the implementation of Chilliwack Arts & Cultural Centre Society Fundraisers 

• Adhering to all Chilliwack Cultural Centre policies and procedures

• Other duties as assigned

Qualifications:

• High school diploma or equivalent required.

• Experience with bookkeeping tasks is required.

• Familiarity with accounting or bookkeeping is required.

• Sage 50 Accounting Software preferred.

• Payroll experience is an asset.

• Strong organizational and time-management skills.

• Excellent verbal and written communication abilities.

• Proficiency in Microsoft Office Suite (Word, Excel, Teams, SharePoint etc.).

• Ability to multitask and prioritize tasks in a fast-paced environment.

• Ability to work independently and as part of a team.

• Passion for the arts and commitment to supporting the organization’s mission and values.

Note: As part of the application process, candidates may be required to complete a short written exercise to evaluate skills relevant to the role.

How to apply:

Interested candidates are invited to submit their resume and a cover letteroutlining their suitability for the position by July 31, 2026 at noon to:

Theresia Reid
Operations Manager
Chilliwack Cultural Centre
9201 Corbould Street, Chilliwack, BC  V2P 4A6
Email: theresia@chilliwackculturalcentre.ca

 We appreciate all interest but only those selected for an interview will be contacted.

Remuneration:

• $23 per hour

• 10.6% benefit pay after the first three months

• Discounted and free access to select classes and shows

• Professional Development events throughout the year