Gallery Assistant

ORGANIZATION:
Paul Kyle Gallery

DEADLINE:
Sunday, December 7th, 10 PM

ORGANIZATION DESCRIPTION:
Paul Kyle Gallery is a commercial gallery specializing in fine contemporary and historical art, presenting a tightly curated program from both the primary and secondary markets. The gallery is known for rigorous scholarship, thoughtful exhibition-making, and close relationships with artists, collectors, and institutions.

WEBSITE:
http://paulkylegallery.com

JOB DESCRIPTION:
Paul Kyle Gallery is seeking a highly capable, intellectually curious, and well-organised Full-Time Gallery Assistant to join our team. This is a long-term role for someone who thrives in a dynamic environment where precision, initiative, and strong interpersonal abilities are essential. The Gallery Assistant plays a key role in daily operations, including visitor engagement, media outreach, research support, writing, and exhibition assistance. The ideal candidate absorbs information quickly, communicates clearly, and naturally makes connections between ideas, people, and tasks. As you become more familiar with our artists, clients, and inventory, responsibilities will expand into more complex and rewarding areas. Flexibility is required for occasional evening and Sunday events or openings.

RESPONSIBILITIES:
• Greet visitors warmly and provide informed introductions to exhibitions and artists
• Respond to email inquiries with professionalism and accuracy
• Lead media relations tasks: soliciting press coverage, preparing press releases, and submitting event listings
• Regular outreach and communication with writers, curators, and collectors; comfortable initiating professional conversations by phone and email
• Support research, writing, and preparation of gallery materials
• Assist with print and digital marketing, including scheduling and implementing posts on social media
• Pack, unpack, and handle artworks safely
• Assist with installation and deinstallation of exhibitions
• Receive and catalogue new artworks; ensure accurate inventory tracking
• Financial record keeping for exhibitions, creating invoices and reconciliation
• Maintain the cleanliness and presentation of the gallery
• Assist during openings, including basic food preparation
• Perform daily opening and closing procedures

QUALIFICATIONS:
• Warm, articulate, and naturally comfortable engaging with a wide range of people
• Excellent judgment, strong observational skills, and the ability to make connections quickly
• Highly organised and detail-oriented; able to prioritise effectively
• Demonstrated experience in media relations, marketing, or communications, or existing relationships with media is required
• Confident making outreach and cold calls; sales experience is an asset
• Strong research ability, with a genuine interest in learning about artists, collectors, and institutions
• Post-secondary education or equivalent experience in art administration, museum or cultural studies, or a related field; strong interest in contemporary art is required
• Capable of manual labour including moving, hanging, and packing artworks; ability to lift 50 lbs
• Experience in professional art settings is an asset
• Typing speed and accuracy; able to take dictation
• Proficient with MS Office (Word, Excel, Outlook)
• Knowledge of website building is desirable
• Skills in Adobe Photoshop, InDesign, Illustrator, or Premiere are strong assets
• Valid Class 5 driver’s license and personal vehicle are assets
• Nice handwriting is an asset

HOW TO APPLY:
Please submit the following as PDF files to Diamond at dz@paulkylegallery.com with the subject line: Gallery Assistant Application – Last Name, First Name. Your application must include a resume and cover letter. Please be prepared to provide references. Interviews begin Tuesday, December 9th.

REMUNERATION:
The position begins at an annual salary of $42,000, with increases based on performance.