Community Events Manager

ORGANIZATION:
North Van Arts

DEADLINE:
January 5, 2025

ORGANIZATION DESCRIPTION:
The North Vancouver Community Arts Council (North Van Arts) is a grassroots, social-profit, charitable cultural organization dedicated to maximizing the intrinsic value of the arts in all media. Our mandate is to enable emerging and professional artists in all disciplines, to bridge cultures, and to build strong and healthy communities through the arts. We are a vibrant and dynamic organization of over 400 members with a proud history of serving the citizens of the North Shore and artists from throughout Metro Vancouver and beyond.

WEBSITE:
http://northvanarts.ca

JOB DESCRIPTION:
We are currently seeking an energetic and personable individual with strong organizational and leadership skills to successfully deliver events and support community engagement and inclusivity. Reporting to the Executive Director, the Community Events Manager oversees and executes a variety of annual and one-off events. This role includes event planning and coordination, managing artists, performers, and participants, supervising summer staff and volunteers, and managing production budgets and expenses to ensure successful events. The Community Events Manager also works closely with the Marketing Manager to develop engaging content and design for digital and print media to maximize event attendance.

RESPONSIBILITIES:

Planning & Coordination
• Plan, coordinate, and execute annual community events such as the North Shore Art Crawl, Trolley Days, and Anonymous Art Show, as well as smaller monthly events and new one-off projects as they arise
• Manage artists, performers, and participants, including programming, scheduling, contracting, and liaising
• Secure and steward relationships with event sponsors
• Maintain working relationships with community partners
• Manage production and logistics, including vendor bookings, permits, and venue confirmations
• Work with the Executive Director to facilitate inclusiveness and accessibility across all events
• Collect event statistics and create project reports
• Maintain detailed digital and paper event records, including archival materials

Management
• Manage summer staff, contractors, and volunteers as required
• Manage event budgets and track expenses
• Support team members with CityScape operations and assist with other projects, programs, and fundraising initiatives as needed
• Collaborate with other department managers to plan cross-departmental programming and promotion

Marketing
• Work closely with the Marketing Manager to create communications plans, social media strategies, and promotions for events and special projects, including press releases and promotional materials
• Sell ads in event brochures
• Collaborate with the Marketing Manager to manage sponsor and partner recognition in promotional materials and reports
• Distribute print marketing materials for events

QUALIFICATIONS:

Education and Experience
• Minimum three years of experience in events management, events production, or a related field
• University education in a related field or an equivalent combination of education and experience
• Experience working with artists, performers, musicians, and entertainers
• Experience managing volunteers
• Strong relationship-building skills and the ability to communicate effectively with diverse stakeholders
• Ability to work independently and collaboratively
• Strong ability to prioritize tasks and meet deadlines
• Ability to work evenings and weekends as required
• Valid driver’s license and access to a reliable vehicle
• Knowledge of the North Shore arts and culture sector is an asset
• Experience working with First Nations and diverse communities is an asset
• Valid Occupational First Aid Level 1 certificate is an asset
• Valid Serving It Right certificate is an asset

Competencies
• Excellent writing, typing, and organizational skills
• Strong communication skills for in-person, phone, and digital interactions
• Excellent interpersonal skills
• Proficiency using MS Office, particularly Word, Excel, and Outlook
• Ability to resolve complex situations, multitask, and manage priorities
• Physical ability to set up event infrastructure (tables, chairs, sound systems, tents, etc.)
• Previous experience in sales or fundraising is an asset

HOW TO APPLY:
Full job details can be found online at https://northvanarts.ca/about/career-opportunities/

REMUNERATION:
$25 per hour to start