Research Grants Facilitator and Ethics Officer

ORGANIZATION:
Emily Carr University of Art + Design

DEADLINE:
December 16, 2025

ORGANIZATION DESCRIPTION:
ABOUT EMILY CARR UNIVERSITY OF ART + DESIGN
Situated on unceded, traditional and ancestral xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh Úxwumixw (Squamish), and səl̓ilw̓ətaʔɬ (Tsleil-Waututh) territories in Vancouver, Canada, Emily Carr University of Art + Design (ECU) is where creativity meets practice. Ranked among the world’s top 30 universities for art and design (QS 2024), ECU is recognized globally for its hands-on, practice-based teaching and learning environment that equips students to experiment, take risks and drive innovation.

Since 1925, ECU has championed bold ideas and emerging talent through a close-knit, studio-intensive setting that connects students with award-winning faculty, cutting-edge facilities, and real-world opportunities. Today, ECU serves more than 2,400 undergraduate and graduate students, along with thousands more through continuing studies, contributing to Canada’s cultural and creative sectors and shaping the future of art, media, design and research.

As we mark our centennial in 2025, ECU continues to ask what art and design can make possible. 100 years in the making, we are shaping what comes next.

WEBSITE:
http://www.ecuad.ca

JOB DESCRIPTION:
Temporary Part-Time (50%) Two-Year Excluded Position
Hours to be determined.

ABOUT THE ROLE
The Research Grants Facilitator and Ethics Officer (RGFEO) leads ECU’s pre-award grant development services for faculty, with a focus on Tri-Agency programs including SSHRC, NSERC, and the NSERC College and Community Innovation (CCI) suite. The RGFEO partners with faculty to identify opportunities, develop competitive applications, and navigate Tri-Agency policies. In addition, the RGFEO supports ECU’s compliance framework, including responsible conduct of research (RCR), research integrity and misconduct processes, and supervises the Research Ethics Board (REB) staff. The RGFEO contributes to REB decision-making processes and may serve as Acting REB Chair when required.

RESPONSIBILITIES:
• Identify and share Tri-Agency funding opportunities with faculty.
• Support proposal development for SSHRC and NSERC programs, including Insight, Connection, Partnership, CCSIF, ARD, TACs, CFI, and special funding initiatives.
• Edit and review narrative sections of proposals for clarity, competitiveness, and alignment with adjudication criteria.
• Support budget preparation by checking eligibility and ensuring justifications meet Tri-Agency requirements.
• Coordinate institutional endorsements, partner contributions, and letters of support.
• Deliver workshops and training on Tri-Agency proposal development.
• Support peer-driven communities of practice for faculty preparing grant applications.
• Serve as a confidential contact for inquiries related to ECU’s research integrity and misconduct policy.
• Support implementation of the Tri-Agency Framework on Responsible Conduct of Research.
• Maintain required reporting to the Secretariat on Responsible Conduct of Research.
• Monitor Tri-Agency policy updates (Open Access, RDM, TAGFA) and provide timely guidance to faculty.
• Lead and manage REB staff, including recruitment, evaluation, and disciplinary actions, to ensure effective ethics review processes.
• Support alignment of REB processes with TCPS 2 (2022) while protecting REB independence.
• Serve as Acting REB Chair when required.
• Oversee training (e.g., CORE tutorials) and promote process improvements.
• Collaborate with academic leadership and faculty to ensure student and course-based research aligns with research ethics policy and best practices.
• Liaise with internal and external partners to support grant and compliance needs.
• Contribute to internal policies, guidance notes, and training resources.
• Provide reports on grant pipelines, success rates, and compliance activities.
• Perform other related duties as required.

QUALIFICATIONS:
• Bachelor’s degree in research administration, social sciences, arts or design, or a related field; a graduate degree is an asset.
• Minimum three years of experience in research administration with a focus on SSHRC and NSERC programs (including NSERC CCI), or an equivalent combination of education and experience.
• Demonstrated expertise in SSHRC Insight, Connection, and Partnership programs, as well as NSERC’s CCI suite (Engage, Applied Research and Development, Innovation Links, Technology Access Centres).
• Familiarity with Tri-Agency policies including the Framework on Responsible Conduct of Research, TCPS 2 (2022), the Tri-Agency Research Data Management Policy, and the Open Access Policy.
• Experience providing collaborative grant facilitation for faculty, as well as supervisory or compliance oversight in areas such as REB administration.
• Advanced proposal development skills, including writing, editing, and budgeting tailored to Tri-Agency programs.
• Ability to guide faculty in partner engagement, community collaboration, and alignment with adjudication criteria.
• Applied understanding of responsible conduct of research and institutional compliance requirements, with direct experience in REB processes.
• Capacity to support faculty in preparing Data Management Plans (DMPs), Open Access publishing, and incorporating equity, diversity, and inclusion (EDI) in research design.
• Strong communication and interpersonal skills with the ability to build collaborative relationships with faculty, staff, and external partners.
• Ability to maintain confidentiality and exercise tact, diplomacy, and sensitivity when working with the ECU community.
• Supervisory and organizational skills to oversee REB staff and ensure efficient ethics review processes.

HOW TO APPLY:
To apply for this job, please visit https://ecuad.peopleadmin.ca. Competition closes on Tuesday, December 16, 2025. Emily Carr University especially invites applicants who have demonstrated a commitment to the values of equity, diversity, and inclusion and who will help expand our capacity for diversity in the broadest sense. To correct conditions of disadvantage in employment in Canada, we encourage applications from groups historically disadvantaged and marginalized, including women, persons of diverse gender expressions and identities, persons of all sexual orientations, racialized persons, persons with disabilities, and First Nations, Métis, Inuit, and Indigenous persons. All qualified candidates are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. Only shortlisted candidates will be contacted.

REMUNERATION:
$37.90 to $50.54 per hour