Executive Coordinator
/JOB TITLE:
Executive Coordinator
ORGANIZATION:
Western Canada Theatre
DEADLINE:
Sep. 13, 2025
ORGANIZATION DESCRIPTION:
Western Canada Theatre tells our stories on the traditional and unceded territory of Tk’emlúps te Secwépemc, whose people are the traditional stewards of this land.
Since 1975, Western Canada Theatre has been producing innovative, entertaining, and educational theatre for audiences in Kamloops, throughout BC’s Southern Interior, and across Canada. We have grown into one of the largest producing theatres in BC and have had a remarkable impact on the national theatre landscape: producing premieres of important new Canadian and Indigenous work, training some of Canada’s finest theatre professionals, and showcasing our work and our artists across the country through touring and co-productions. We manage and operate the 700-seat Sagebrush Theatre, the 150-seat flexible Pavilion Theatre, and Kelson Hall Centre for Arts & Education. For more information, please visit us at wctlive.ca.
WEBSITE:
http://www.wctlive.ca
JOB DESCRIPTION:
Western Canada Theatre is seeking a highly organized, detail-oriented, and proactive Executive Coordinator to support the Executive Director and senior leadership team. This pivotal role acts as a key connector across departments and ensures the smooth operation of administrative, HR, board, and project functions. The Executive Coordinator is responsible for both independent tasks and cross-departmental collaboration, contributing to WCT’s efficient, professional, and positive workplace culture.
RESPONSIBILITIES:
Provide high-level administrative support to the Executive Director, including calendar management, email correspondence, and meeting preparation
Assist with high-level planning, budgeting, reconciliations, grant writing, and reporting
Create workback schedules and planning documents for strategic projects and organizational timelines
Coordinate onboarding and offboarding for employees, contractors, and artists
Maintain HR files and liaise with payroll/benefits contacts as required
Support the development and implementation of workplace policies and procedures
Serve as a primary point of contact for the Board of Directors
Coordinate board and committee meetings, prepare and distribute meeting packages, and maintain accurate records and minutes
Lead the scheduling and planning of team meetings and all-staff gatherings
Organize and plan staff events, retreats, and social gatherings
Contribute to the ongoing development of a supportive and respectful workplace culture
Act as the internal liaison with WCT’s external IT provider
Help coordinate IT support requests and manage basic tech troubleshooting for staff
Provide occasional administrative support to departments including Production, Education & Outreach, Development, Facilities, and Finance
Help ensure interdepartmental communication and alignment on timelines and deliverables
QUALIFICATIONS:
Minimum 2 years of experience in an administrative or coordination role, ideally in a not-for-profit or arts organization
Exceptional organizational skills and attention to detail
Strong interpersonal and communication skills
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and comfort learning new systems
Experience with financial documentation, reporting, or grant writing is an asset
Ability to handle confidential and sensitive information with discretion
Self-motivated and able to work both independently and collaboratively
HOW TO APPLY:
To apply, please submit your CV and cover letter as a single PDF to careers@wctlive.ca.
REMUNERATION:
$45,000–$55,000
