Contract Administrator
/ORGANIZATION:
Banff Centre for Arts and Creativity
DEADLINE:
Until Filled
ORGANIZATION DESCRIPTION:
Founded in 1933, Banff Centre for Arts and Creativity is a learning organization built upon an extraordinary legacy of excellence in artistic and creative development. What started as a single course in drama has grown to become the global organization leading in arts, culture, and creativity across dozens of disciplines. From our home in the stunning Canadian Rocky Mountains, Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus – artists, leaders, and thinkers – to unleash their creative potential.
WEBSITE:
http://banffcentre.ca/careers
JOB DESCRIPTION:
This is a term position from October 14, 2025 to December 31, 2026.
Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus – artists, leaders, and thinkers – to unleash their creative potential.
We acknowledge, with deep respect and gratitude, our home on the side of Sacred Buffalo Guardian Mountain. In the spirit of respect and truth, we honour and acknowledge the Banff area, known as “Minhrpa” (translated in Stoney Nakoda as “the waterfalls”) and the Treaty 7 territory and oral practices of the Îyârhe Nakoda (Stoney Nakoda) – comprised of the Bearspaw, Chiniki, and Goodstoney Nations – as well as the Tsuut’ina First Nation and the Blackfoot Confederacy comprised of the Siksika, Piikani, Kainai. We acknowledge that this territory is home to the Shuswap Nations, Ktunaxa Nations, and Métis Nation of Alberta, Rocky View District 4. We acknowledge all Nations who live, work, and play, help us steward this land, and honour and celebrate this place.
The Contract Administrator supports various teams at Banff Centre with coordinating contracts for faculty and speakers and managing agreements with external stakeholders, as well as developing and implementing new processes, and training new employees. Confidentiality and discretion are paramount due to handling sensitive information, with a focus on upholding Banff Centre's brand and programs.
RESPONSIBILITIES:
Prepare agreements that support post-secondary learning activities, including faculty and speaker agreements, elder agreements, honorariums, liability waivers, photo/recording releases, licensing agreements, and property loans.
Maintain a library of approved agreements and contracts in compliance with Banff Centre policies, industry standards, copyright legislation, FOIP, CRA, IRCC, and other regulations.
Ensure final signed agreements are archived in compliance with FOIP, CRA, legal, and archival standards.
Conduct regular training sessions to update program delivery specialists, managers, and directors on relevant changes to regulations.
Act as the point of contact for faculty regarding contractual terms, CRA regulations, and immigration requirements.
Provide accurate documentation and assist international faculty with CRA resources and tax waivers.
Administer contract terms, process fee payments, reimburse expenses, arrange travel, accommodations, and meal plans.
Ensure completion of necessary Government of Canada documentation (e.g., SIN, work permits, IRCC compliance fee payments).
Reconcile partnership and parent account agreements post-program and submit for finance processing.
Process all contract-related payments in a timely manner.
Prepare annual reports and assist with accruals and deferrals for faculty-related expenses.
QUALIFICATIONS:
3+ years’ experience in an office support role, ideally in a non-profit, financial office, or corporate responsibility department.
Bachelor’s degree, diploma, certification, or equivalent work experience (arts, business administration, or non-profit preferred).
Strong interpersonal and client service skills; self-starter with ability to work independently.
Excellent organizational skills with attention to detail and ability to meet deadlines.
Advanced computer skills in Microsoft Office.
Appreciation of, or experience with, the arts, leadership, and mountain culture environments.
HOW TO APPLY:
To apply, please visit https://phe.tbe.taleo.net/phe02/ats/careers/v2/viewRequisition?org=BANFFCENTRE&cws=39&rid=5734. Applications will be accepted until a suitable candidate is found. Please include a cover letter demonstrating how your experience translates to this position and why you are interested in joining Banff Centre. Candidates offered a position will be required to obtain a criminal record check verifying a clear record before a final offer is confirmed. Candidates must be legally eligible to work in Canada; Banff Centre cannot assist with Canadian work authorization.
REMUNERATION:
$52,864.50 to $59,202.00 annually
