Managing Director

ORGANIZATION:
The Documentary Media Society

DEADLINE:
Until Filled

ORGANIZATION DESCRIPTION:
The Documentary Media Society, producer of the DOXA Documentary Film Festival, is a vibrant, community-oriented arts organization that presents Canadian and international documentaries during its annual festival in Vancouver, alongside year-round programming and community initiatives. The 25th Annual DOXA festival will take place in May 2026.

WEBSITE:
http://www.doxafestival.ca/employment

JOB DESCRIPTION:
We are seeking a dynamic and detail-oriented individual to join our energetic, film-loving team as the full-time Managing Director. This leadership role reports directly to the Board of Directors and is critical to driving DOXA’s continued growth and impact. In collaboration with the Artistic Director, the Managing Director recruits and leads the DOXA team to deliver the organization’s programs while enhancing DOXA’s visibility and impact within the film community and among its audiences and members. Collectively, they are dedicated to championing equity, diversity, inclusion, and accessibility (EDIA) in all aspects of the organization’s work. The Managing Director oversees administrative and financial operations, including financial management, fundraising, marketing, and human resources. Externally, they cultivate strong relationships with funding bodies, donors, community partners, and key stakeholders. The successful candidate will bring proven financial management acumen, a collaborative and inspiring leadership style, strong communication and organizational skills, and familiarity with working in a live event or festival environment. All applicants must be able to work both independently and collaboratively with a small team. This role is based in Vancouver, with the expectation that the Managing Director will spend the majority of their time onsite at DOXA’s downtown office.

RESPONSIBILITIES:

• Board and Committees: Attend Board Meetings (quarterly), prepare and present finance reports, maintain open communication between staff and Board, and help create and execute short- and long-term strategic plans.

• Human Resources: Foster a positive, inclusive culture; oversee hiring, supervision, and mentorship of staff and contractors; ensure adherence to labour law; track benefits; negotiate contracts; and support effective staff communications and processes.

• Financial Management: Prepare annual budgets; manage reconciliations, accounts, payroll, and bookkeeping (QuickBooks Online); prepare charitable tax receipts; support annual audits; and ensure activities align with available resources.

• Fundraising & Revenue Generation: Collaborate with the Development Manager to implement fundraising plans; build relationships with sponsors, donors, and funders; lead grant writing and submissions.

• Box Office & Events: Oversee festival box office operations, compliance procedures, reconciliations, and event setup; support associated staff and maintain box office software.

• Organizational Operations: Oversee compliance filings, manage data and records, ensure timely project execution, and represent DOXA in relevant committees and partnerships.

• Miscellaneous: Share general office duties with DOXA leadership staff and represent DOXA within the 110 Arts Cooperative and The Post at 750 facility.

QUALIFICATIONS:

• Minimum 3 years of experience in financial and organizational management, including staff leadership.

• Familiarity with not-for-profit policies and best practices.

• Strong comfort with QuickBooks or similar accounting software; knowledge of GAAP.

• Proficiency with Mac environments, Google Workspace, Slack, and Microsoft Office Suite.

• Experience with database software, such as Keela, is an asset.

• Strong time management, detail orientation, and communication skills (written and verbal).

HOW TO APPLY:
We strongly encourage applications from those with lived experience and from Indigenous communities. People of all races, ethnic origins, religions, abilities, sexual orientations, and gender identities are welcome and encouraged to apply. Email your cover letter and resume to the Hiring Committee at hr@doxafestival.ca. Applications will be reviewed on a rolling basis until the position is filled. For more details and the full job description, visit: doxafestival.ca/employment. We thank all candidates for applying; only those selected for an interview will be contacted.

REMUNERATION:
$60,000–$70,000, depending on experience and qualifications.