Executive Assistant to the Director

ORGANIZATION:
Goh Ballet Academy

DEADLINE:
Until Filled

ORGANIZATION DESCRIPTION:
Goh Ballet Academy is one of Canada's pre-eminent ballet training institutions, with an enviable international reputation for excellence. Established in 1978, the Academy is now under the direction of Chan Hon Goh, former Principal Dancer of The National Ballet of Canada. People are at the heart of our success. We are passionate about bringing great dance experiences to the widest possible audience; about giving the world’s best creative talent the stage it deserves; and about providing our people and partners with opportunities to realize their full potential.

WEBSITE:
http://gohballet.com

JOB DESCRIPTION:
We are currently looking to hire a full-time, experienced Executive Assistant to the Director to handle multiple responsibilities, utilize different software for keeping records, and implement strategies which may include social media content creation and management, as well as marketing support. The suitable candidate would also provide vital information management, organizational, and administrative support to the Director at the Vancouver location. If you possess the majority of the essential criteria, we encourage you to apply, and we welcome transferable skills from other industries or backgrounds.

RESPONSIBILITIES:
Administrative Support:

• Provide full secretarial and administrative services, including word processing, organizing diaries, travel arrangements, and acting upon written correspondence and telephone messages, confidential filing, etc. for the Director

• Conserve the Director’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications

• Maintain the Director's appointment schedule by planning and scheduling meetings, classes, conferences, and travel

• Prepare reports for the board of directors by collecting and analyzing information

• Prepare budgets, reconcile, and track related income/expenses

• Act as a bridge between artistic, wardrobe and administrative responsibilities relating to productions and events

Brand Management & Strategy:

• Support and track marketing and promotional activities for Goh Ballet Canada (Vancouver & Toronto), including brand management, advertising, web and design collateral

• Contribute to strategic advertising plans and budgets for key campaigns throughout the year

Marketing & Events:

• Oversee all written communications and develop copy for e-newsletters, advertising campaigns, website, social media accounts and business development content

• Capture and curate regular content (photos, videos, stories) to showcase Chan Hon Goh’s activities, engagements and behind-the-scenes highlights across social media platforms

• Help plan, write, and maintain social media calendars for Chan Hon Goh in coordination with internal teams and external partners

• Liaise with partners and stakeholders to align on social media calendars and cross-promotional events

• Produce branded print and digital design materials for campaigns, sometimes working with external marketing and design agencies

• Manage incoming media inquiries, produce media kits, schedule interviews, and facilitate media personnel on-site

• Support all aspects of planning, logistics, and communications for events, photoshoots, and presentations

• Assist with marketing, promotional and sponsorship events and ensure delivery of any cross-promotional initiatives

Support Business Development and Communications:

• Support the Director in meeting with key external stakeholders who can advance and promote the work of Goh Ballet

• Develop and implement key recruitment initiatives

• Contribute to sponsorship and fundraising initiatives

Operations & Facilities Coordination:

• Ensure meeting preparation is carried out and rooms are booked and set up in advance with all necessary equipment and refreshments

• Contribute to the IT Strategic Plan

• Manage vendor relations

QUALIFICATIONS:

• Post-secondary degree in a related field (business administration, arts administration, communications); equivalent work experience will be considered

• 3+ years of experience as an Executive Assistant, or in a similar supporting role

• Excellent presentation skills with experience in design and marketing

• Ability to work in a fast-paced environment

• Comfortable with technology, specifically using Microsoft Office 365, G-Suite; Canva or Adobe Creative Suite an asset

• Familiarity with social media channels and content, scheduling tools, and content planning is highly valued

• Creative and innovative thinking in relation to problem solving; ability to seek out answers when needed

• Flexible, adaptable, robust, and resilient, with attention to detail and willingness to go above and beyond

• Ability to work well under pressure and proven ability to prioritize, manage and meet conflicting deadlines

• Desire to grow with Goh Ballet Canada, taking on increased responsibility and a diverse range of duties as needed

HOW TO APPLY:
In your application, please send your resume/CV and a cover letter expressing why you are the right person for this job and indicate your salary expectations. Please email positions@gohballet.com with the subject header: Application for Assistant to the Director. All applications will be reviewed and considered. Only those selected for interviews will be contacted. Goh Ballet is committed to employment equity and encourages applications from qualified individuals who identify as LGBTQ2+, First Nations, Inuit & Métis, people of colour, and people with disabilities. The position will remain open until filled.

REMUNERATION:
$65,000