Payroll & Benefits Coordinator
/ORGANIZATION:
Arts Club Theatre Company
DEADLINE:
Until Filled
ORGANIZATION DESCRIPTION:
The Arts Club Theatre Company is Canada’s largest year-round not-for-profit theatre company. The Arts Club offers the best in professional theatre and has staged over 650 productions. We are grateful to have our offices, rehearsal halls, workshops, and theatres on the unceded, ancestral, and traditional shared lands of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations.
We are British Columbia’s largest non-profit cultural employer—hiring more than 500 artists, staff, and crew to stage up to 20 shows annually. We educate and cultivate students and theatre lovers of all ages—over 2,500 people engage in our education and professional development programs annually. We support artists and other arts organizations through professional engagement activities, believing firmly that an investment in the industry benefits all. We are a major economic driver in the areas surrounding our venues—our theatres attract a quarter million theatre patrons to dine and shop in the South Granville, Olympic Village, and Granville Island neighbourhoods.
We are scrappy, ingenious trailblazers who create powerful, intimate artistic experiences that make you feel fully alive. Our purpose is to make our community come alive. Our vision is a world where vibrant communities are shaped by stories that inspire connection and vitality in us all.
Our values include determination, curiosity, creativity, comradery, and safety. We are committed to creating a safe, inclusive, and anti-racist work environment and uplifting underrepresented voices in all jobs.
WEBSITE:
http://artsclub.com
JOB DESCRIPTION:
Reporting to the Senior Director of Finance, the Payroll & Benefits Coordinator is responsible for processing weekly payroll accurately and on time, ensuring compliance with union requirements and tax regulations, as well as maintaining accurate records and answering employee questions. The successful candidate will have knowledge of full-cycle payroll processes, extensive experience with Excel, good judgment, and high attention to detail. They will be able to work effectively in a fast-paced, high-volume environment while multitasking and meeting deadlines.
RESPONSIBILITIES:
Process weekly payroll, including inputting timesheets and entering employee information into the payroll system.
Administer terminations and issue records of employment.
Process annual T4s and T4As in accordance with CRA regulations.
Administer union deductions, remittances, and benefits updates.
Reconcile company benefits monthly to ensure accuracy and timeliness of employee changes.
Respond to inquiries from employees, government agencies, and other organizations regarding work history and earnings.
Create, file, and maintain documentation related to payroll and benefits processes.
Perform other duties as assigned.
QUALIFICATIONS:
Ability to maintain confidentiality and exercise tact and diplomacy.
Strong attention to detail and ability to work as part of a team.
Proficient in data entry, spreadsheets, and payroll software.
Strong analytical, problem-solving, and communication skills.
Ability to maintain positive and effective working relationships.
Minimum of two years of progressive payroll and benefits experience in a unionized environment.
Proficient with Microsoft Office 365, especially Excel, with the ability to learn new applications.
Completion of the Canadian Payroll Association's Payroll Compliance Practitioner (PCP) designation.
Experience with Payworks software considered an asset.
Experience with accounting software such as Sage 50 is recommended but not required.
HOW TO APPLY:
The Arts Club is dedicated to uplifting underrepresented voices in all jobs and strongly encourages applications from those who self-identify as coming from underrepresented communities.
If this role sounds exciting, please send your resume and cover letter to humanresources@artsclub.com with the subject line: Payroll & Benefits Coordinator – Arts Club Theatre Company – Your Name.
Access and inclusion are deeply important to us. If you have barriers to access during the application process, please reach out—we will happily work with you to create an accessible process. Applications may be submitted as a Word or PDF document, audio file, video file, or through a face-to-face Zoom process.
We thank all who express interest in this position; however, only those selected for an interview will be contacted. The Arts Club Theatre Company is an Equal Opportunity Employer and hiring decisions are based solely on the merits of candidates and the needs of the organization.
REMUNERATION:
$25–$29 per hour for 24 hours per week. Permanent part-time (Monday to Wednesday). Includes extended health and dental benefits, life and disability insurance, paid sick and personal days, vacation pay, complimentary show tickets, and staff discounts.
