Payroll & Benefits Specialist
/DEADLINE: Until Filled
ORGANIZATION DESCRIPTION:
The Arts Club Theatre Company is Canada’s largest year-round not-for-profit theatre company. The Arts Club offers the best in professional theatre and has staged over 650 productions. We are grateful to have our offices, rehearsal halls, workshops, and theatres on the unceded, ancestral, and traditional shared lands of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations.
We are British Columbia’s largest non-profit cultural employer—hiring more than 500 artists, staff, and crew to stage up to 20 shows annually. We educate and cultivate students and theatre lovers of all ages—over 2,500 people engage in our education and professional development programs annually. We support artists and other arts organizations through professional engagement activities, believing firmly that an investment in the industry benefits all. We are a major economic driver in the areas surrounding our venues—our theatres attract a quarter million theatre patrons to dine and shop in the South Granville, Olympic Village, and Granville Island neighbourhoods.
We are scrappy, ingenious trailblazers who create powerful, intimate artistic experiences that make you feel fully alive. Our purpose is to make our community come alive. Our vision is a world where vibrant communities are shaped by stories that inspire connection and vitality in us all.
We are committed to safety, inclusion, anti-racism, anti-oppression, and creating a physically and mentally safer space for all who interact with us. We continuously work to uplift underrepresented voices in all jobs and tell stories with nuanced and varied perspectives.
WEBSITE:
https://artsclub.com/
JOB DESCRIPTION:
Reporting to the Senior Director of Finance, the Payroll & Benefits Specialist is responsible for processing the weekly payroll for employees and independent contractors accurately and on time, ensuring compliance with union requirements and tax regulations, maintaining accurate records, and answering employee questions. The successful candidate will have knowledge of full-cycle payroll processes, extensive experience with Excel, good judgement, high attention to detail, and clear communication skills. This is a fast-paced, high-volume environment requiring multitasking and effective deadline management.
RESPONSIBILITIES:
• Process full-cycle weekly payroll (staff, hourly, contract, stat holidays, union dues, gratuity payments)
• Administer terminations and issue Records of Employment
• Process annual T4s and T4As in accordance with CRA regulations
• Administer union deductions, remittances, and benefit changes
• Reconcile benefits monthly and ensure timely updates
• Respond to employee, agency, and organizational payroll inquiries
• Create, file, and maintain payroll process documentation
• Ensure all CRA, WorkSafeBC, EHT, union and benefits remittances are completed on time
• Support continuous process improvements
• Other duties as assigned
QUALIFICATIONS:
• Ability to maintain confidentiality and exercise tact and diplomacy
• Strong attention to detail, data accuracy, and teamwork
• Ability to analyze information, resolve problems, and communicate solutions
• Ability to maintain positive working relationships with employees and managers
• 3+ years of Canadian payroll and benefits experience in a unionized environment
• Proficient with Microsoft Office 365 (especially Excel)
• Experience with Payworks or similar payroll software
• Knowledge of BC Employment Standards and federal payroll legislation
• Completion of Canadian Payroll Association Payroll Compliance Practitioner (PCP)
• Experience with Sage 50 is recommended but not required
HOW TO APPLY:
The Arts Club strongly welcomes applicants from underrepresented communities. Send resume and cover letter to humanresources@artsclub.com with the subject line: Payroll & Benefits Specialist – Arts Club Theatre Company – Your Name. If you have access barriers, request an alternate or accessible application format. Applications may be submitted as Word document, PDF, audio file, video file, Zoom interview request, or other accessible format. Only selected applicants will be contacted.
REMUNERATION:
$55,000 – $60,000/year
