Production & Events Coordinator
/ORGANIZATION:
Chilliwack Cultural Centre
DEADLINE:
July 28, 2025
ORGANIZATION DESCRIPTION:
The Chilliwack Cultural Centre is a vibrant hub for arts and culture, hosting a wide range of events, performances, and classes. We take pride in providing a welcoming, clean, and safe environment for our patrons, performers, and staff.
Commitment to Diversity & Inclusion:
The Chilliwack Cultural Centre is dedicated to fostering a diverse and inclusive workplace. We encourage applications from all qualified individuals, including those from underrepresented groups.
WEBSITE:
http://www.chilliwackculturalcentre.ca
JOB DESCRIPTION:
The Chilliwack Cultural Centre is seeking a detail-oriented and enthusiastic Production & Events Coordinator to join our team. This position will play a vital role in coordinating the needs of rental events in our theatres and lobby spaces, working closely with the Technical Director and Rentals Manager to ensure smooth, professional experiences for all clients.
RESPONSIBILITIES:
Support the Rentals Manager with administrative tasks related to event bookings and coordination
Coordinate the technical and logistical requirements of incoming rental events with the Technical Director and Rentals Manager
Communicate with renters to gather and confirm event details, ensuring client expectations are clearly understood and documented
Schedule and coordinate facility access, equipment needs, and staffing requirements with relevant departments
Act as a primary point of contact for renters before and during events, providing professional and timely support
Monitor event timelines and logistics to ensure events run smoothly and safely
Assist with creating and maintaining event documentation, schedules, and production notes
Ensure a high level of client and patron service for the Chilliwack Cultural Centre and Centre Box Office
Problem-solve customer concerns in a positive and helpful manner
Maintain a high level of knowledge of the activities and services offered at the Centre
Act as an ambassador for The Centre when in public
Suggest continuous improvements to the patron experience to the Operations Manager
Participate in the implementation of Chilliwack Arts & Cultural Centre Society fundraisers
Adhere to all Chilliwack Cultural Centre policies and procedures
Perform other duties as assigned
QUALIFICATIONS:
Previous experience in event coordination, arts administration, or a related field is preferred
Experience working with performing artists, technical crews, or rental clients is a strong asset
Good computer skills, including competence with Microsoft Office (Excel, Teams, Word, etc.)
Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines
Excellent communication and interpersonal skills, with a commitment to providing outstanding service to clients and patrons
Ability to problem-solve in real-time and remain calm under pressure during live events
Availability to work evenings and weekends as event schedules require
A genuine interest in the arts and cultural sector
HOW TO APPLY:
If you have any questions about the position, please reach out by email—no phone calls, please. Interested applicants should send a cover letter and resume to: Theresia Reid, Operations Manager, Chilliwack Cultural Centre, 9201 Corbould Street, Chilliwack, BC V2P 4A6. Email: theresia@chilliwackculturalcentre.ca. We appreciate all interest but only those selected for an interview will be contacted.
REMUNERATION:
$22 per hour
Extended health benefits after three months
Discounts and free access to select classes and shows
Professional development opportunities throughout the year
Access to our office dog!
Contact Name:
Theresia Reid
Contact Email:
theresia@chilliwackculturalcentre.ca
