Facilities Coordinator
/ORGANIZATION:
Place des Arts
DEADLINE:
Nov. 16, 2025
ORGANIZATION DESCRIPTION:
Are you excited about working behind the scenes to support a thriving arts community? Come join the team at Place des Arts! This is a hands-on role that is perfect for a detail-oriented person who enjoys problem-solving and understands the importance of maintaining a safe, well-functioning space for the successful operations of a busy arts centre.
Founded in 1972, Place des Arts (PdA) is a not-for-profit arts education centre with a mission to inspire the artist in everyone. Located in Coquitlam, PdA offers quality instruction for all ages and skill levels in the visual, literary, and performing arts. Its Artisan Shop and galleries support local emerging artists, and its events and performances make Place des Arts a cultural hub, bringing together diverse members of the community to experience the arts.
WEBSITE:
http://placedesarts.ca/about/opportunities/
JOB DESCRIPTION:
Reporting to the Director of Operations, the Facilities Coordinator oversees internal room bookings, facility rentals, and maintenance schedules, and supports the Director of Operations with general facility operations. The Facilities Coordinator also troubleshoots minor technical issues related to administrative systems and program or event equipment. This position regularly works Tuesday to Saturday from September to June, transitioning to Monday to Friday during July and August. Flexibility to work occasional evening and Sunday shifts is required.
RESPONSIBILITIES:
Oversee facility bookings and rentals.
Coordinate and assist with internal room set-ups and equipment maintenance for classes and events.
Coordinate cleaning and maintenance contractors to ensure a clean and well-functioning facility.
Serve as the primary point of contact for facility-related vendors, ensuring work is performed to agreed standards and timelines.
Assist with capital project planning, execution, and tracking, including facility upgrades, repairs, and acquisitions.
Develop and maintain maintenance schedules and service records for building systems, including HVAC, plumbing, electrical, and structural components.
Conduct regular inspections to identify maintenance needs and opportunities for improvement.
Support the management and maintenance of building security systems, including surveillance, key management, and safety procedures.
Maintain fixed asset inventory, including replacement values, warranties, and manuals.
Perform other duties as assigned by the Director of Operations.
QUALIFICATIONS:Minimum two (2) years of experience in facilities coordination or building operations.
Strong critical thinking and problem-solving skills.
Self-motivated with the ability to work independently and take initiative.
Proven ability to manage multiple projects simultaneously and meet deadlines.
Excellent knowledge of Microsoft Office software.
Strong verbal and written communication skills.
Knowledge of ActiveNet and Microsoft Visio is an asset.
Background or knowledge in the arts is an asset.
Current First Aid and CPR certification is an asset.
Valid Police Information Check, including vulnerable sector screening.
Ability to work a flexible schedule as needed.
Ability to do physical work and lift up to 50 lbs.
HOW TO APPLY:
A cover letter, résumé, and references must be submitted by Sunday, November 16, 5:00 PM, by email to: opportunities@placedesarts.ca, attention Bali Singh, Director of Operations. Only those selected for interviews will be contacted.
REMUNERATION:
This is a permanent, full-time position (37.5 hours/week) with a starting salary of $53,000 and three weeks of vacation. Benefits include extended health, Municipal Pension Plan, and 12 paid sick days per year.
