Special Events Coordinator

ORGANIZATION:
City of White Rock

DEADLINE:
Aug. 12, 2025

ORGANIZATION DESCRIPTION:
The City of White Rock is proud to be an equal opportunity workplace and is committed to promoting and preserving a culture of diversity, equity, and inclusion. We know that our greatest strengths come from the people who make up our teams. The City is a unique, ocean-side community of 22,000 citizens known for its sunny weather, expansive beach, historic pier, delightful restaurants, and sense of community. The City is located half an hour south of Vancouver on the shore of Semiahmoo Bay.

WEBSITE:
http://www.whiterockcity.ca/Jobs.aspx

JOB DESCRIPTION:
This position is responsible for coordinating the community events permitting process, coordinating cultural programs such as Art Walk and street entertainment, coordinating the day-to-day operations of the Uptown Gallery, and coordinating the City’s parade float and attendance at external parades. The Coordinator will lead the programming and coordination of the White Rock & South Surrey Culture Crawl. This position also supports film coordination and other City-produced events such as Canada Day and Sea Festival.

Hours of Work: Up to 4 days a week – 8:30am to 4:30pm. The candidate must have the ability to work occasional weekends and evenings as required, including Statutory holidays.

RESPONSIBILITIES:

• Develop proposals, detailed plans, and schedules

• Coordinate, implement, and monitor planned work activities aligned with policy or strategy

• Organize work tasks and solicit corporate funding

• Prepare grant funding proposals

• Monitor budgets and maintain related reports, records, and correspondence

• Supervise and oversee the work of casual staff, contractors, and volunteers

• Liaise with other city departments to promote events using various marketing methods

• Work a flexible schedule including evenings and weekends

QUALIFICATIONS:

• Bachelor’s degree in special events, culture and recreation programming, arts, tourism, or a related field and/or an equivalent combination of training and experience

• A minimum of 3 years’ related experience with special event or cultural program management

• Demonstrated ability to plan all aspects of a municipal event and cultural programming

• Considerable knowledge of the principles, practices, and objectives of community special events development and cultural programming

• Thorough knowledge of applicable policies, regulations, and rules governing the work

• Experience working with community groups and organizations

• Ability to prioritize workloads and work independently with minimal supervision

• Strong interpersonal skills and ability to maintain effective working relationships

• Ability to solicit corporate sponsorship, monitor budgets, and manage event-related documentation

• Experience with recruiting, training, and supervising staff and volunteers

• Ability to work collaboratively and contribute to a team environment

• Strong written and verbal communication skills

• Ability to lift bulky objects, climb ladders, and stand or walk for long periods

• Availability to work on days, evenings, and weekends

• Valid Class 5 BC driver’s license or equivalent and safe driving record

• Willingness to complete a Police Information Check (PIC)

HOW TO APPLY:
Apply online via: https://www.whiterockcity.ca/FormCenter/HR-Manager-Cultural-Development-15/202539-Special-Events-Coordinator-547

REMUNERATION:
Pay Grade: CUPE $36.08 - $42.45 + 12%

CONTACT:
Rebecca Forrest

EMAIL:
rforrest@whiterockcity.ca