Event Specialist, World Tour
/ORGANIZATION:
Banff Centre for Arts and Creativity
DEADLINE:
Until Filled
ORGANIZATION DESCRIPTION:
Founded in 1933, Banff Centre for Arts and Creativity is a learning organization built upon an extraordinary legacy of excellence in artistic and creative development. What started as a single course in drama has grown to become the global organization leading in arts, culture, and creativity across dozens of disciplines. From our home in the stunning Canadian Rocky Mountains, Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus – artists, leaders, and thinkers – to unleash their creative potential.
WEBSITE:
http://www.banffcentre.ca/careers
JOB DESCRIPTION:
The Banff Centre Mountain Film and Book Festival is excited to be celebrating its 50th anniversary this year. The Event Specialist, World Tour is a key role that supports the strategy and execution of live and virtual events on the World Tour.
In collaboration with the World Tour Manager and the Director of Mountain Culture, this role supports the global tour by handling logistics, administration, and operations—ensuring the successful execution of all programs, with the Tour serving as Mountain Culture’s primary revenue source.
RESPONSIBILITIES:
Contacts & Communication
Regularly initiates extensive external contact with potential and confirmed national and international tour hosts, venue technicians, sponsors and media companies in all matters regarding live and virtual tour event production and promotion, film content and programming, and film delivery
Engages in extensive internal contact with staff of other departments, especially the marketing, production, and finance teams concerning methods, approaches, and delivery methods of the tour programs
Acts as the primary point of contact and facilitates communication with other Banff Centre departments, employing effective problem-solving methods in order to resolve issues and concerns
Tour Programming & Scheduling
Plans, organizes, coordinates, and arranges production details and logistics related to the effective and efficient delivery of live and virtual World Tour programs worldwide
Plans, schedules, and coordinates tour locations for live screening events to maximize tour efficiency and host success
Identifies, organizes, implements, and delivers all logistical requirements related to on-site coordinator training and tour departures/returns
Creates and processes all tour host contracts for all live and virtual World Tour screenings
Prepares paperwork relating to financial and contractual components of the World Tour
Organizes all initial and ongoing logistical requirements of World Tour programs with Banff Centre departments and external stakeholders
Establishes and plans project management frameworks in support of the World Tour Manager to ensure effective program delivery
Ensures World Tour programs operate within Banff Centre policies, procedures, and guidelines
Attends and evaluates screenings as assigned
Financial Responsibilities
Executes all travel requirements for on-site coordinators, ensures bookings and procedures follow Banff Centre policies
Tracks deadlines and ensures all documents and reports comply with agreement terms and timelines
Initiates invoicing for all tour screenings worldwide and prepares various financial documents
Researches and develops information for World Tour program budgets and monitors expenditures through approved tracking systems
Provides financial guidance to Onsite Coordinators for Banff Centre policies and procedures
Administrative Duties
Assists the World Tour Manager and Director, Mountain Culture in all areas of World Tour program administration and coordination
Creates, distributes, and reconciles evaluation and feedback information from partners
Maintains accurate records management systems
Prepares and reviews external partner contracts to ensure all requirements are met
Provides training on Banff Centre procedures and policies to sessional staff, independent contractors, and volunteers
QUALIFICATIONS:
Completion of a college or university degree in business, project management, or event production
3+ years’ experience in project management or event production, working in an administrative capacity
Specialized training in event planning and/or hands-on experience in a festival or special event environment, especially film festivals or touring events
Strong project and production scheduling skills
Proven event management experience in a fast-paced work environment
Experience working with a broad range of internal and external stakeholders
Ability to work independently, lead by example, and problem-solve effectively within a team
Strong analytical, writing, and interpersonal skills
Ability to adapt under pressure and manage competing priorities
Proficiency with Microsoft Office and familiarity with custom software programs and digital platforms
Knowledge of and personal interest in outdoor activities, films, and related industries
HOW TO APPLY:
To apply, visit: https://phe.tbe.taleo.net/phe02/ats/careers/v2/viewRequisition?org=BANFFCENTRE&cws=39&rid=5707. Applications will be accepted until a suitable candidate is found. Candidates offered a position will be required to obtain a clear criminal record check before a final employment offer is extended. Candidates must be legally eligible to work in Canada. Banff Centre is unable to assist in obtaining Canadian work authorization.
REMUNERATION:
$56,388.80 – $59,196.80 annually, depending on experience, based on a 40-hour work week. Includes benefits through Alberta Blue Cross, defined benefit pension plan, transitional staff housing options (based on availability), professional development, staff discounts, Employee Assistance Plan, and discounted access to an onsite fitness facility.
